The Organized Coach - Productivity, Business Systems, Time Management, ADHD, Routines, Life Coach, Entrepreneur (Tracy Hoth | Certified Life Coach, Professional Organizer, Systems Specialist)

Free class to learn the only 5 files you need to organize your digital world...  https://simplysquaredaway.com/5files

Is growing your coaching business causing your nervous systems to go haywire?

My guest this week, Leah Davidson, explains the nervous system's critical role in coaching and business growth.

Leah is a Certified Life Coach, Professional Resilience Coach, and Consultant. She is also a registered Speech Language Pathologist and has spent over two decades working in the area of Traumatic Brain Injury. She is the host of the Building Resilience podcast and the creator of the Advanced Training for Nervous System Resilience. She had a membership program called Connections. In it, Leah focuses on helping people learn to befriend their nervous system, manage their mindset, and cultivate resilience. Leah lives in Toronto, Ontario, Canada, with her husband, Rob, and they have a blended family with 5 children. She loves to learn, grow, hike, read, travel, and spend time with friends and family.

In this episode, Leah highlights the importance of regulating the nervous system to access higher-brain functions necessary for effective coaching and business success. She details practical strategies for our nervous system regulation, such as breathing exercises, meditation, and movement, emphasizing the significance of daily practice and foundational health habits such as sleep and nutrition.

She also discusses the profound impact of nervous system regulation on all aspects of your life, advocating for integrating these practices into everyday life.

 

Click here for the full transcript, notes, links, and more.

Ready to organize your business and your digital files? Watch my free on-demand training to learn the ONLY 5 files you need!

 

Enrollment is open for my 6-month small group mastermind, Organized to Profit. Learn more and apply here. This is a safe place and a very small group (2-4 people) where we focus on the goals you set in your business that will make you money.

I read a statistic this week that people waste 2.5 hours a day searching for things they need to do the work they need to do. WHAT!!! That needs to stop.

In this episode of the Organized Coach Podcast, I share three key areas to organize in your coaching business for the most significant return on investment (ROI). These areas include organizing your digital files, setting up an efficient bookmarks bar, and creating a documented process for your marketing activities.

As you listen to the episode, choose only one task at a time to commit to organizing.

If you experience stress, overwhelm, or frustration because you are constantly looking for things, reinventing the wheel each time you take action, or lack efficiency, then listen in. Investing time to organize these three areas will save you so much time and create joy and peace as you work on your computer and in your business.

Join the Organized Coach Academy for personalized guidance and support to actually get this work executed. If you are ready to make more money in your business, apply here to join Organized to Profit. 

 

Click here for the full transcript, notes, links, and more.

Ready to organize your business and digital files? Watch my free on-demand training to learn the ONLY 5 files you need!

Purchase the Idea Tracker today (the price goes up on 4/16/24) and be automatically registered for the free workshop on April 15 at 12:00 PM Central Time.

In the workshop, I will help you set up your Idea Tracker Dashboard, learn some easy formatting tricks, customize it with your categories, and walk away feeling organized and ready to input all your ideas.

In this episode, I'm delving into six specific ways to refine your coaching program so your students can experience more success and rave about their experiences in your course and with you as their coach.

I drew insights from my students' feedback, the changes I'm making inside Organized Coach Academy, and my personal experiences in the courses and coaching programs I've been in.

Key Points:

➡️  Include a table of contents

Explore the significance of providing a comprehensive table of contents for your coaching program. Learn how it offers clarity and helps students/clients navigate course content efficiently.

➡️  Provide Checklists for Each Module

Adding a checklist can streamline the learning process for participants, fostering a sense of accomplishment as they check items off, track their progress, stay motivated, and celebrate wins.

➡️  Share how you (as the expert) would do it 

Share your expertise on how YOU, as the expert, recommend that they navigate through your program. Guide participants on the ideal approach to maximize their learning experience.

➡️  Review and Recap

Consider incorporating periodic review sessions to reinforce where documents and trainings are, remind them of important features, tour the portal, and assist participants in tracking their progress effectively.

➡️  Open Communication and Feedback

Emphasize the importance of establishing an environment conducive to open communication. Encourage participants to seek clarification, ask questions, and provide feedback on their learning journey.

➡️  Make everything searchable

When you teach your students and clients to search your content for the answers, you empower them. But you need to make it easy! Videos are not searchable, so be sure to include a synopsis with the key search terms or the transcripts in written form so they can find what they are looking for.

Implementing these strategies can transform your coaching program, enrich participants' learning experiences, and enable tangible progress toward their goals.

Reflect on these insights and identify one area within your coaching program where you can improve using one of the six ways to client success.

 

Click here for the full transcript, notes, links, and more.

Ready to organize your business and your digital files? Watch my free on-demand training to learn the ONLY 5 files you need!

The doors are open to Organized Coach Academy! I want YOU to join us. This is the inaugural launch. It's 50% off and packed full of bonuses!

In this episode, I talk about ten benefits of getting your business organized. You will...

1. Feel confident and empowered
2. Save time... compounded X100
3. Reduce mind drama
4. Make new friends + have FUN
5. Have a Professional Organizer on your team
6. Improve your client's experience
7. Set your business up to hire and scale
8. Track your numbers - KPIs
9. Leave your loved ones a plan
10. Practice new skills that will affect all areas of your life. 

I explain the details of the Organized Coach Academy AND I go over all the objections you might have. 

Please visit the Organized Coach Academy sales page to see the modules and the TEN BONUSES. Reach out if you have questions. Email me here. Or DM me on Instagram here. 

 

Click here for the full transcript, notes, links, and more.

Ready to organize your business and your digital files? Watch my free on-demand training to learn the ONLY 5 files you need!

The simple answer to the question, "Can every coach get organized?" is YES. Even if you are missing the organizing gene, have never felt organized, or feel like there is a gap when it comes to prioritizing or planning, yes you can develop the skill of organization. Yes. Yes. 

I 100% believe organizing is a skill that you can develop. It's what I love doing and it's what I do in Organized Coach Academy. 

There are 5 steps I share in this episode that you need to develop this skill:

1. Find a teacher.
2. Practice. Practice. Practice.
3. Work on your Mindset.
4. Keep it simple.
5. Don't start from scratch.

You can do it and it is worth the work.

Organizing your business will help you...

• save time
• save money
• reduce the mind drama
• know what to do each day, month, quarter, and year, and
• set your business up to hire and scale. 

Does this sound like something you want in your coaching business?

Please, join us in Organized Coach Academy today! Doors close for this inaugural round on Monday, October 2, 2023, and we begin Tuesday, October 3.

This round is PACKED full of bonuses and is 50 % off!

See you inside!

(If you need a payment plan, DM me on Instagram.)

 

Click here for the full transcript, notes, links, and more.

Ready to organize your business and your digital files? Watch my free on-demand training to learn the ONLY 5 files you need!

 

Want an organized and profitable coaching business? Learn the 3 Simple Steps to an Organized (and Profitable) Coaching Business! FREE Brand New Workshop!

Are you an organized coach?

In this episode, I share six habits an organized coach does daily. Developing these six habits will help you be more organized. These six habits have the power to help you accomplish what you set out to do. They will help you stay focused and produce more value and stay out of being overwhelmed and confused. 

As you listen, think of which ones you are already doing. Celebrate this. It is evidence that you are an organized coach.

Then, choose ONE habit that you want to start doing or improving. The best way to create a new habit is to tie it to something you already do. In the beginning, until it becomes a habit, hang a note or add a reminder or an appointment in your calendar so you don't forget.

DM me on Instagram and share what habit(s) you think needs to be added to this list. 

Until next time, happy habit developing!

Your Organized Habits Coach,

Click here for the full transcript, notes, links, and more.

Ready to organize your business and your digital files? Watch my free on-demand training to learn the ONLY 5 files you need!

Registration is open for the inaugural round of the Organized Coach Academy. There are soooo many bonuses and discounts available for this round. Learn more and sign up here. Be confident and empowered to go into 2024 with your business organized and streamlined. The first cohort begins October 3, 2023. 

Do you long for a sense of inner peace and balance in your life? And your business? Are you searching for that elusive solution that will help you remain calm and confident in the midst of your busy schedule? Despite being told to simply manage your time better, you find yourself feeling overwhelmed and frustrated. The pain of constantly juggling responsibilities without seeing any real progress can be disheartening.

Look no further, because today I have the key to achieving that desired outcome. I am thrilled to introduce our guest, Danielle, who will be sharing the secret to finding inner strength and inviting God into your life and business. 

Danielle Thienel is a certified life coach who supports faith-filled moms to create balance in their busy lives. She is a wife, mom of three, member of the Catholic Church, author, speaker, and host of The Peaceful Mind Podcast for Busy Moms. Her mission is to empower overwhelmed and stressed moms to feel more peace and joy in their busy mom-life so they can maximize their full potential. 

Get ready to uncover the power of faith and the surprising secret behind her process called the Cyclone Mom method.

In this episode, Danielle shares how to:

• View time as a gift.
• Center your perspective of time using the analogy of the Cyclone.
• Find more peace and joy using the 5 Steps of her Cyclone Mom Method.

The key moments in this episode are:

04:05 - The Concept of Time 05:15 - The Key to Organizing Our Time 08:06 - Tracy's CEO meeting tip 13:08 - Why the Cyclone Mom Method (LOVE this) 15:15 - Step 1: Call on your faith 18:06 - Step 2: Clarify your goals 20:29 - Step 3: Connect with yourself - your identity, know yourself 24:40 - Step 4: Confidently be Mom (yourself) - your worth 28:17 - Step 5: Control your Time 30:38 - Perspective shifts 32:53 - Overcoming time bombs - 5 areas of life to balance 34:15 - Get Danielle's book and learn more about her course.

 

Click here for the full transcript, notes, links, and more.

Ready to organize your business and your digital files? Watch my free on-demand training to learn the ONLY 5 files you need!

Are you tired of feeling overwhelmed by your to-do list and wondering where all your time goes?

In today’s episode, I’m revealing two overlooked time management essentials that will help you finally take control of your schedule and make your day work for you—not the other way around.

These simple yet powerful techniques can help you stay organized and actually get done what you plan. 

I’ll walk you through how we plan our monthly calls in my Organized Life Academy, where members learn to optimize their time and create more structure in their day-to-day using my organizing steps SPASM.

We’ll also discuss mindset shifts—like how I’ve been changing the way I think about working out—and how these same principles can apply to managing your time effectively.

Whether you’re struggling to follow through on your plans or looking for fresh ideas to boost your productivity, this episode will help. We’ll explore how to stay focused, handle distractions, and test different approaches to see what works best for you. 

I’ll also share a personal update, including how I’m prepping for the Life Coach School Mastermind and organizing my home workout space.

Click here for the full transcript, notes, links, and more.

Join Organized LIFE Academy for the remainder of this year by clicking here. (Current members will get the first opportunity and best deal on OLA 2025.) Or get on the 2025 waitlist here. 

 

Ready to organize your business and digital files? Watch my free on-demand training to learn the ONLY 5 files you need!

Do you believe you should be able to organize your business on your own? Do you look around and think everyone else is more organized than you, and they did it on their own?

You want the results that come with an organized business, like:

• Saving time and reducing mind confusion and overwhelm
• Knowing exactly where every file lives
• Finding things quickly and easily
• Feeling calm and focused instead of always scrambling
• Knowing what to do each time you sit down to work
• Spending more time with your loved ones, hobbies, or a passion project
• Leaving work in your office instead of thinking about it 24/7
• Becoming more efficient and handing off documented tasks to an assistant
• Focusing your creative energy on clients instead of wasting time doing random admin tasks
• Giving your clients an exceptional experience working with you

To get a business like this, there are only three pillars you need:

1. An organized MINDSET
2. Organizing SKILLS
3. Organized ASSETS

These three pillars are the only reason you are not creating an organized business now.

Do you have these three pillars? Do you want them? Will you finally stop telling yourself you "should" be able to do this alone and instead join us in Organized Coach Academy?

In the Academy, we walk step by step to create the identity of an organized business owner. We learn organizing skills and practice them until we are confident. We build assets like documented processes and dashboards to bring all the information together in one place. 

No matter how you think, whether you have a diagnosis, are missing executive functions, or have always been told you are messy, this work will help you become an organized CEO.

Stop wasting time thinking you should, and join us to learn these organizing skills that will not only impact your business success but also overflow into your home, relationships, and more! ❤️

 

Click here for the full transcript, notes, links, and more.

Ready to organize your business and your digital files? Watch my free on-demand training to learn the ONLY 5 files you need!

For the full transcript, notes, links, and more, go to:  https://simplysquaredaway.com/100

We made it to 100 episodes! 🎉

I can’t believe I’m saying this. Whether you've been here from the beginning or this is your first time listening—THANK YOU. Every download, share, and message has meant the world to me.

When I started this podcast, my goal was to help coaches and business owners simplify and systemize—to take the skills I used as a professional organizer and apply them to online businesses. And now, here we are, 100 episodes later, diving into one of the most important themes in organization: letting go.

Letting go of: ✔ Physical and digital clutter ✔ Time-wasting habits ✔ Overcomplicated workflows ✔ Mindset blocks that keep us stuck

And so much more. In this episode, we’re tackling 100 things to let go of so you can create more space, clarity, and freedom in your life and business. But don’t worry, I’m not rattling off a list of 100 things—I’ve broken them into 10 categories and added personal stories to bring them to life. See the full list below.

Pick a few that resonate with you, commit to releasing them, and then tag me on Instagram and share what you’re letting go of!

What You’ll Learn in This Episode:

✔ The surprising way physical clutter keeps you mentally stuck ✔ The digital clutter stealing your time and focus (hello, 100 open tabs 🙈) ✔ Business habits that slow your growth and keep you overwhelmed ✔ The perfectionism trap and how to release it ✔ How to free yourself from mindset blocks and emotional clutter ✔ Why saying no is the ultimate productivity hack

Ready to organize your business's digital files? To learn the ONLY 5 file folders you need, go to: https://simplysquaredaway.com/5files

Concept: Master One Skill at a Time

Thursday's Deal of the Day: 2025 Goldmine Workflow

Purchase the Deal of the Day by clicking here.

This bundle will help you create and master a routine of high-impact, revenue-generating activities. It is perfect for busy entrepreneurs who want to streamline their revenue strategy.

WHAT'S INCLUDED:

✔️ My 2025 Planning Calendar (the PDF + Canva template) plus tutorial

✔️ Goldmine Workflow Mini-Course (a step-by-step tutorial to help you build a money-making routine that fits your unique business.)

✔️ Productivity tips to maximize workflow execution, turning focus into financial growth.

✔️ A list of 50 targeted marketing task ideas designed to generate leads and drive consistent income

WHY YOU NEED THIS:

When you learn how to create, execute, tweak, and repeat this process, you'll grow a skill and watch your income grow with your very own Goldmine Workflow!

Click here for the show notes, links, and more.

I'm celebrating my June birthday by inviting YOU to join the Organized Life Academy and get $200 off!

I've been a professional organizer for over 16 years, and today, I'm sharing insights into how we transform our home and life by focusing on decluttering and changing our mindset each month in 2024.

Our monthly declutter calendar, essential organizing skills using the SPASM method (Sort, Purge, Assign homes, Set limits, Maintain), and our mindset each have a significant part in achieving our organizational goals.

The episode provides an overview of quarterly projects and details the benefits of joining Organized Life Academy, including access to a wealth of resources, monthly planning calls, coaching sessions, guest speakers, and VIP calls.

The academy's transformative impact on participants' lives is celebrated every day. I invite you to take advantage of a special birthday discount and join us in the program to get your life organized in the remaining 6 months of 2024.

Make space for the life you love and change the legacy you leave your loved ones.

 

Click here for the full transcript, notes, links, and more.

Celebrate my birthday this month! Get $200 off when you join Organized Life Academy in June.  Get your home and life organized in the next 6 months. 

Are you enrolled in the Organized Coach Academy? If not, register here!

I love hearing other people's stories. Listen in to my conversation with Neill Williams if you want to hear her story AND significantly increase your productivity and optimize your time.

Neill Williams is a Master Certified and Deep Dive Certified Life coach helping time-strapped and overwhelmed coaches and entrepreneurs with their performance and productivity to help them get 40 hours of work done in just 10.

Neill has been my coach. I've learned marketing, funnels, Meta ads, and have personally watched her implement at record speed. She has a heart of gold and the gift of encouragement.

I have also been IN her business as her coach helping her get organized, set up systems, and implement a task management program.

Listen in as she shares her business organizing journey, what she wishes she would've done differently, and what she advises you do NOW. Of course, I ask her how she gets so much done! She shares what she's learned during her health journey this past year which includes some key strategies and some very simple techniques, from both the physiological and psychological perspectives on productivity, to achieve heightened time efficiency.

You're going to love it!

The key moments in this episode are:

03:27 - The Benefits of an Organized System, 06:40 - Creating Systems and Processes, 10:47 - Overcoming Self-Beliefs, 14:07 - The Importance of Organization for Coaches, 15:39 - Slowing Down to Speed Up, 17:02 - Organizing Time for Maximum Productivity, 19:43 - The Physiological Aspect of Productivity, 25:04 - The Psychological Aspect of Productivity, 30:55 - The Power of Purpose.

 

Click here for the full transcript, notes, links, and more.

Ready to organize your business and your digital files? Watch my free on-demand training to learn the ONLY 5 files you need!

For the full transcript, notes, links, and more, go to:  https://simplysquaredaway.com/94

Ever wondered what it takes to pull off a successful Black Friday campaign? I’m sharing my behind-the-scenes process, lessons learned, and strategies to help you organize and launch your next promotion with confidence.

In this episode of The Organized Coach Podcast, I’m giving you a detailed debrief of my 2024 Black Friday campaign. I’ll walk you through my step-by-step process for organizing and launching the campaign using strategies I learned from Gemma Bonham-Carter's 'Black Friday in a Box' program. From planning and setting goals to staying focused, I’ll share actionable tips that can help you simplify your next big promotion. 

I’ll also talk about the challenges I faced during the campaign—like crafting offers that truly resonated with my audience and balancing all my responsibilities as a business owner. I’ll break down the details of the products I sold, what worked, what didn’t, and how I analyzed the results to improve for the future. My honest reflections are packed with lessons you can apply to your own marketing efforts.

Finally, I’m sharing the joy I found in creating meaningful products, including testimony from Jennie Nash, and connecting with my audience throughout the process. I’ll leave you with encouragement and practical advice to help you launch your own campaigns with confidence and purpose.

Whether it’s your first Black Friday or you’re looking to make your next one better, this episode is full of insights to help you succeed!

Ready to organize your business's digital files? To learn the ONLY 5 file folders you need, go to: https://simplysquaredaway.com/5files

 

What would it look like to stop "settling" and start thriving in your business and life?

In this episode, guest expert Temetria McVea shares her journey of breaking free from a life of "shoulds" and stepping boldly into a life aligned with her deepest desires. From selling her suburban home to embracing city living to leaving the corporate world for a full-time coaching career, Temetria's story is a powerful example of what’s possible when clarity meets courage.

Temetria introduces her signature Curate Your Life process, designed to help women in midlife and transition craft a vision for their future that feels both authentic and exciting. She walks us through defining a clear and detailed vision, identifying actionable steps to achieve it, and revisiting that vision as life evolves. Packed with actionable tips—like creating vision boards, setting 90-day goals, and journaling—this episode offers a roadmap for anyone ready to pivot toward a life that truly resonates.

But bold transitions aren’t without their challenges. Temetria opens up about navigating doubts, decision fatigue, and the fear of judgment when pursuing ambitious dreams. She shares how understanding your “why” can motivate you and how surrounding yourself with a supportive network can make all the difference.

Whether considering a career shift, reimagining your living situation, or simply craving more alignment in your day-to-day life, this episode will inspire you to dream big and take actionable steps toward the life you want. Join us for this rich conversation and start curating your best life today!

Ready to curate your life? Tune in now!

Click here for the full transcript, notes, links, and more.

Ready to organize your business and digital files? Watch my free on-demand training to learn the ONLY 5 files you need!

Are you a coach seeking to elevate your practice by streamlining your client management process? Do you often find yourself overwhelmed with juggling client information and yearn for a smoother coaching experience?

Look no further! Join me in this transformative episode where I unravel the secret to effortless client management. Over the past 3 years, I've honed a simple yet powerful 6-step process, complemented by an indispensable tool - The Client Tracker - that has revolutionized my coaching practice and the experiences of my clients.

I'll guide you through the 6 easy-to-implement steps and unveil the one tool that will empower you to create a well-organized and seamless client journey. Say goodbye to technological overwhelm as you embrace a confident and prepared approach to your client sessions.

Leave behind the stress of scattered information and embrace the path to a harmonious coaching relationship. Tune in now and embark on your journey toward becoming a more effective and empowered coach. Your clients will thank you for it!

 

Click here for the full transcript, notes, links, and more.

Ready to organize your business and your digital files? Watch my free on-demand training to learn the ONLY 5 files you need! 

Ever wonder how to make more money with just one thought? One belief?

My coach shared that she saw results with the thought, “The more I love myself, the more money I make.”

It's making a difference in how she feels and, therefore, the actions she takes and the results she is having.

A form of this thought that really got me excited was, "The more I love my offer, the more money I make."

I already believed this because I knew that if I really loved my offer, I would show up with more excitement, share often, and talk about it with more energy. And if I loved my offer, my students would love it as well.

But I also knew that I could love my offer even more!

So, I came up with ten questions - journal entries or thought prompts - that I could use to FALL MORE IN LOVE with my offer.

Listen to this week's episode as I go through the questions using my offer of Organized Coach Academy as an example. 

Here are the 10 questions to prompt you to love your offer more. (If you don't have an "offer," you can tweak these questions to help you fall more in love with yourself, your body, your home, your wardrobe, etc.)

1. How does your offer help people?
2. What is great about your offer?
3. How are you the perfect person to help your clients using this offer?
4. Why would someone want to invest in this offer? (their outcome)
5. What is the best part about this offer?
6. What do you love most about this offer?
7. What results have people gotten from this offer?
8. What don’t people realize about your offer?
9. What don’t you like about your offer? How could you solve this?
10. How will I execute this? What is my next step?

Let me know how you use these questions to love your offer and how that changes your results.

Your organizing coach,

Tracy Hoth

 

Click here to get the full transcript, show notes, links, and more.

Are you ready to organize your digital files? Watch my free training to learn the ONLY 5 files you need!

Sign up for my free class on March 19th, AI-Powered Productivity: How Coaches and Online Business Owners Can Organize Without the Overwhelm: https://simplysquaredaway.com/ai

For the full transcript, notes, links, and more, go to:  https://simplysquaredaway.com/102

What if your course had its own personal assistant working 24/7 to help your students finish what they started... and actually have fun doing it?

That's exactly what I'm building inside Organized Coach Academy—custom AI bots in every module guiding my students step by step, making the whole process smoother, faster, and way less overwhelming.

And today? I'm pulling back the curtain to show you exactly how I'm doing it.

In this episode, I'm sharing how ChatGPT helped me brainstorm custom AI bots for each module of my program, how I'm integrating them to make the course 10x more helpful, and how YOU can use this same strategy to create an incredible, guided experience inside your own course or coaching program.

Because here's the truth: If your students are getting stuck halfway through… If they’re ghosting your community… If they’re overwhelmed trying to figure out "where to even start"...

This episode is going to fire you up with ideas to fix that.

What you’ll learn:

• How AI bots are making Organized Coach Academy feel like a “mini me” is helping every step of the way
• Exactly what my bots are doing in each module (and how you can copy it)
• The ChatGPT prompts I used to brainstorm my bots
• How to use AI to reduce overwhelm and speed up student results
• How even 1:1 coaches can use this strategy
• Three questions to identify exactly where your clients are getting stuck

Your Next Steps:

• Work with Me: https://simplysquaredaway.com/appointments
• Learn the Only Five Folders I Use To Organize My Business: https://simplysquaredaway.com/5files
• Get the File Naming Formula Cheatsheet: https://simplysquaredaway.com/fnfc
• Connect on Social: https://www.instagram.com/tracyhoth

If you're feeling overwhelmed and frustrated because your business processes are chaotic and disorganized, then you are not alone!

Many coaches and entrepreneurs find themselves stuck in a never-ending cycle of wasted time and energy. Despite their best efforts, they may be spending hours searching for files, duplicating work, and struggling to maintain consistency. But there is a solution to this pain!

Listen to the conversation with Tracy Hoth and Jennie Lakenan about the importance of documenting processes and creating systems for coaching businesses. Discover how Jennie went from working long hours to only 25 hours a week by implementing processes and hiring a virtual assistant.

Jennie Lakenan is the go-to web designer for life coaches who want to have an amazing online presence. When she discovered coaching in 2018, her life transformed for the better. She quickly saw the need in the coaching industry for website services for coaches and founded her design agency. As a certified digital business consultant and certified life coach, her mission is to get more coaching into the world by helping other coaches promote and grow their businesses via extraordinary websites and strategic marketing.

The key moments in this episode are:

03:25 - Defining Systems and Processes,

09:02 - Documenting Infrequent Processes,

13:31 - The Definition of Creativity and Shifting Perspectives

14:35 - Starting the Documentation Process,

16:07 - Enhancing Documentation with Transcripts and Checklists,

20:52 - Adding Screenshots and Testing the Process,

27:13 - Identifying Tasks for Delegation,

28:07 - From 40-50 Hours to 25 Hours,

29:28 - The Time Audit Challenge,

30:16 - Storing Processes for Efficiency.

 

Click here for the full transcript, notes, links, and more.

Ready to organize your business and your digital files? Watch my free on-demand training to learn the ONLY 5 files you need!

Do you have a business power hour? Ooooh you are going to want one after you listen to this.

Georgie Bryant and I talk about the benefits of having a Power Hour like increased productivity, doing a task you might be avoiding, and improving your time management or other skills.

We also brainstorm ideas you might want to include in your Power Hour and obstacles that might come up - like you don’t have time, you don’t feel like doing it, or you go over the hour and you don’t get everything done.

I kept asking questions as I wondered what else someone might want to include. Be sure to listen to the end to find out a few of the things I'm going to include in my Power Hour.

Georgie Bryant is a life coach, project manager, and time management expert. She helps toddler mums cure their overwhelm permanently using her signature program, The Balanced Mum Method.

Georgie is certified through the Beautiful You Coaching Academy and The Life Coach School. She has worked as a coach for Sarah Jenks and as a contractor for The Life Coach School. She lives in Melbourne, Australia with her family, including her 5-year-old daughter and black cat, Pickles.

 

Click here for the full transcript, notes, links, and more.

Ready to organize your business and your digital files? Watch my free on-demand training to learn the ONLY 5 files you need! 

Cyber Monday's Deal of the Day: ALL DEALS BACK Concept of the day: 100% All In (my favorite thought) ALL deals are back for 24 hours! 

Shop deals here!

Missed a deal? Couldn't decide? Wish you would've bought it?

Now's your chance.

ALL deals are back and available for 24 hours.

PLUS, I've added payment plans.

PLUS, I've added Organized Life Academy into the mix.

Visit this page for payment plans and links to purchase all products for 24 hours.

• The Idea Dashboard
• Business Organizing Intensive (only 1 spot left)
• Organized Coach Academy (with payment plan option)
• Organized Life Academy (with payment plan option)
• 2025 Goldmine Workflow
• Million Dollar Office

Also, in this episode, I share my favorite thought, "I'm 100% all in," and how it has helped me overcome uncertainty, doubt, and second-guessing when I've made big decisions. I share my example of using this thought in my Black Friday campaign and when I decided to get my life coach certification.

If you are "100% all in" on organizing your life and/or your business, I have the deals to help you make that a reality. Shop here.

See you inside!

JOIN Organized Coach Academy today! 

Hi fellow coach,

If you feel cluttered and want to get clear in your business,

If you are spending lots of energy feeling behind, overwhelmed, and confused and want to feel confident, organized, and in a flow,

If you have a big project that you aren't making traction on and want to learn the skills to break it down so you move forward and accomplish it, get clients, and make money,

Then this is your episode.

Joy and Robin, students in Organized Coach Academy, are sharing their stories. They're giving us a behind-the-scenes look into their business.  They share how the Academy has helped them do the above and go from clutter to clarity.

Listen in, and then, if you want the same in your business, join Organized Coach Academy today! I'm ready to help you eliminate all the confusion, take it step by step, and go from clutter to clarity. You'll learn how to set your foundations up, simplify your time and tasks, and think and act like an organized CEO to grow your business confidently.

Joy Vincent is a Nationally Board Certified Health and Wellbeing Coach, solo mama of 8, and the voice behind the Healthier Habits Mama podcast. She is a retired physician assistant turned well-being coach and a podcaster. With over 10 years of coaching experience, Joy's all about helping work-at-home moms build healthier habits while raising their families. She dishes out stories of resilience, growth, and triumph as a solo podcaster, giving practical tips for a healthier life. She discusses the foundational pieces to our well-being, including self-care, moving your body, making better meal choices, and sleeping. As a solo mama, she's been through the struggles and knows the importance of self-care. Her coaching is not just professional; it's personal and full of empathy.

Robin McIntire is a certified Life and Transitions Coach. Whether managing a major life shift, letting go of unwanted habits, or looking to feel inspired again, she helps her clients find clarity, shift their perspectives, and give them powerful tools to help them trust their choices, regain their confidence, and regain their power. These tools become practices that create and foster self-awareness, higher levels of energy, and less judgment so their mind can feel peace, unwanted habits can be cleared, and new possibilities can be seen.

Your Transformation Expert,

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JOIN US to get your business streamlined and organized for 2024 and beyond! Today (12/19/23) is the final day to get 25% off on Organized Coach Academy.

Ever felt overwhelmed in your coaching business? My guest today, Stephanie Griffin, suggests using your overwhelm as a signal to go back to your customer journey. She lays out a compelling case for defining your customer journey as the antidote to marketing chaos.

Listen in as she walks us through the crucial steps, starting with a clear definition of your product(s) and niche. She continually brings us back to looking through the lens of your customers and what they experience as they interact with your business, from initial contact to successful engagement and happy ending.

With practical tips on documentation, testing, and gathering feedback, Stephanie equips coaches with the tools to refine their strategies and ensure a positive end to the customer journey.

This episode is your guide to mastering the customer journey and transforming overwhelm into a well-defined path to success. #MarketingStrategies #CustomerJourneyMastery #CoachingBusiness

 

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Are you working full-time while trying to grow your life coaching business?

In this episode, Tracy welcomes Tanya Engesether. Tanya shares her 27-year journey in the healthcare industry, the impact of COVID on her role, and how it led her to become a certified Christian life coach.

Tanya helps leaders achieve work-life balance and break free from people-pleasing so they can find peace of mind, balance, and freedom from overwhelm while amplifying their impact as leaders.

Tanya is the host of the top 1.5% globally ranked podcast, The Grace Filled Leader.

Tanya discusses her methodologies for time management, developing effective systems, and setting boundaries. She emphasizes the importance of finding one's value internally rather than through external validation.

The conversation also highlights the influence of the Organized Coach Academy and Organized to Profit on Tanya's coaching business.

 

Click here to get the full transcript, show notes, links, and more.

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Are you tired of living in chaos and disorganization? Year after year, you make resolutions to get organized, but nothing seems to work.

Have you ever thought you had to be "naturally organized" to be an organized person and keep a clean home?

In this episode, our guest Joy Gardner will debunk this thought and share the truth about how perseverance and mindset shifts can help you achieve lasting organizing goals.

Joy, a compassionate elder care provider from Kansas City, went from a life of clutter and mess to one of order and peace. It has changed Joy's life forever.

The key moments in this episode are:

02:27 - Joy's Organizing Journey 09:30 - The Power of Beliefs 10:53 - The Value of Mindset 14:57 - How Organized Life Academy has helped 16:47 - Struggling with "What If I Need It?" 17:56 - Organizing as Fun 18:26 - Organizing in Other Area

 

Click here for the full transcript, notes, links, and more.

Ready to organize your business and your digital files? Watch my free on-demand training to learn the ONLY 5 files you need!

 

For the full transcript, notes, links, and more, go to:  https://simplysquaredaway.com/95.

Have you ever struggled with setting goals but found it hard to stay consistent? I’ve been there!

This week, I’m sharing my takeaways from The 12 Week Year by Brian Moran and Michael Lennington, a method helping me finally follow through on my goals with focus and urgency.

In this episode, I break down the core idea of treating every 12 weeks as a full year—complete with its own goals, plans, and accountability. I’ll guide you through how this system works, from creating a compelling vision that ties your personal and professional dreams together, to breaking big goals into manageable weekly tactics.

Along the way, I share how I’m applying the 12 Week Year to my own life—whether it’s health, business, or relationships—and the lessons I’ve already learned about staying consistent and accountable.

If you’re tired of spinning your wheels or overwhelmed by endless to-dos, this episode is packed with practical advice to help you focus on what matters most. By simplifying your goals, committing to weekly action, and building in accountability, you can start seeing real progress.

I can’t wait for you to dive in and discover how this system can transform your goals, too!

Need help implementing a system like this? Visit SimplySquaredAway.com/appointments to connect with me. Let’s make those goals a reality!

Ready to organize your business's digital files? To learn the ONLY 5 file folders you need, go to: https://simplysquaredaway.com/5files

 

Are you tired of feeling overwhelmed by disorganization? Are you feeling cluttered? In your mind? Your home? Your office?  If so, you'll want to try using this ONE question to help you declutter and feel more organized in your life.

Imagine discovering this simple question that can transform your life. 

First, what is clutter? Google says clutter is a collection of things lying about in an untidy mass. I like to think of clutter as anything that keeps you from what you want. It could be thoughts, stuff, distractions, routines, piles, etc.

In what area of your life or business are you feeling cluttered the most? 

In this episode, I am sharing ONE question you can ask yourself. Ask this every time you leave a room. Every time you move on from one project to another. Every time you feel overwhelmed (cluttered in your mind). You can also ask it every time you feel doubt in your business or when you're standing in your kitchen looking around in awe at the mess around you.

In the podcast, I share a bunch of examples of how I use this in my life, how my clients use it, and areas you could try to use it.

I like to compare the process to an unexpected example. Intrigued? Stay tuned to find out how this one question can revolutionize your approach to decluttering and organizing. Message me on Instagram here to let me know how you've used it in your life to eliminate clutter and become more organized. 

The key moments in this episode are:

2:15 - Monthly Mindset Themes 3:23 - Quarterly Projects 4:52 - Benefits of Joining Organized Life Academy 8:31 - The Essential Question to Declutter and Organize 15:04 - Sorting Out the To-Do List 15:44 - Taking Action on Decluttering 16:18 - Seeking Help and Doing Research 17:17 - Applying "Stop! What is the one next step?" in Daily Life

Your Asking-the-One-Question Declutter Coach,

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Register for the new FREE workshop: 3 Simple Steps to an Organized (and Profitable) Coaching Business

Are you struggling to grow your coaching business? In this episode, TaVona Denise explains the foundational principles of business by describing her ABCs of Impact. Getting these foundations in place is the solution to growing your business. Plus she shares the one thing most coaches forget to set up in the beginning. 

How do we create more income, more impact, and more flow? Have these five foundations (TaVona's ABCs) in place:  

• Attract the right people. TaVona helps you evaluate and create a strategy to attract your ideal client based on your personality, preferences, strengths, stage of life or business, and business model. Networking anyone? Being a good human. Making friends. Connecting.
• Build relationships and rapport. Educate and nurture and make these people feel safe and take steps toward their desired outcome. Creating content is this step.
• Convert from potential clients to paying clients.
• Deliver the services you sold.
• Evaluate each of the four areas above. 

Which of the ABCs do you find most challenging?

Once you have your strategy in place there are three reasons you might not be able to effectively execute it. If you find yourself here, do you have a gap in one of these areas?  

• Mindset
• Skillset
• Assets

If you want to find out the ONE thing that coaches forget to do in the beginning, listen to the episode. Here's a clue: Don't be driving around burning up all your gas. Are you going the scenic route? Tollway? Train? Or plane?

Coaches, consultants, and experts go to TaVona when their business isn’t moving like it should or it hurts when they try to move it. She uses her unique background as a physical therapist turned master certified life and business coach to help entrepreneurs with big hearts build businesses full of their favorite clients that make lots of money…WITHOUT burning themselves out or giving up their values in the process.

Using her approach to offer creation and Minimalist Marketing™, her clients have generated 6-figures plus with an email list of only a few hundred people and less than 2,000 followers on social media, all while working 4 days a week.

When she is not handling business, you can find her singing karaoke or enjoying the white sands and beautiful blue waters of Mexico which she currently calls home.

 

Click here for the full transcript, notes, links, and more.

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Does this sound familiar? You're trying to grow your coaching business. One day you're on top of the world because you signed a new client. The next week you didn't follow your plan (feel shame), are so behind on your never-ending tech-nightmare to-do list (feel frustration), you haven't gotten a single response from any of your social media posts (feel embarrassed), and just want to quit it all. 

But then you decide you don't want to give up the flexibility (feel hope) and really want to help people (feel purpose-filled) so you restart and continue on.

Repeat that with 10 additional emotions at least once or twice a month. 

The back and forth, the quitting, the embarrassment, the doubt, the frustration from tech, the disorganization, the passion, the purpose,... it's all too much.

But what if there's a better way to manage it? To think about it? To experience it?

In the depths of despair and uncertainty, Rhonda Farr found herself face-to-face with a pivotal decision on a bathroom floor. Little did she know, this moment of vulnerability would unlock the key to success in her entrepreneurial journey. By embracing her emotions of shame, embarrassment, fear, and worry, Rhonda discovered the astonishing power of emotional intelligence. Listen to this episode to hear her remarkable story of personal growth and transformation.

It'll leave you wondering... What could happen if I, too, choose to face my emotions head-on? And what does feeling my emotions really mean? Listen to the episode to find the answers.

Rhonda helps high-achieving men create more emotional intimacy in their romantic relationships. She believes emotions are the foundation for connection and growth in our society as a whole. The better we get at tolerating emotions, the more we can create.

The key moments in this episode are:

03:48 - Rhonda's Personal Journey 07:54 - Avoiding Emotions and Seeking External Validation 13:49 - Viewing Emotions as Messengers 19:06 - The Systematized Approach to Emotions 22:37 - Naming and Understanding Emotions 27:55 - Self-Regulation Before Approach 30:33 - Embracing Emotions and Learning from Them 36:18 - Seeking Help for Deep-rooted Emotions 43:40 - Resources for Self-Confrontation Model

 

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Hey Coach!

How do you know if you are ready to hire? What should you have ready before you begin the hiring process? What should you be aware of when hiring?

That's what we're talking about today with Samantha Siffring. Samantha is a business coach and founder of an operations/marketing agency that supports small business owners. She has degrees in psychology, marketing, and counseling, and is a certified coach. She lives in Denver, Colorado, with her husband, three kids, and three pets, and loves travel, reading, and making things beautiful.

In this episode, I talk with Samantha about the process of hiring help in your coaching business. She emphasizes the importance of recognizing when you've reached capacity and need additional support. She advises coaches to assess their capacity and budget before hiring, ensuring they have enough tasks and finances to allocate to a team member. Samantha also highlights setting up basic systems and procedures before bringing someone on board. She reassures coaches that it's okay to seek help and delegate tasks that are not their strengths.

We both encourage coaches to overcome any shame or embarrassment they may feel about their "messy" businesses. 

Samantha emphasizes the importance of

• clear expectations stated ahead of time,
• having regular meetings or communication channels with team members,
• implementing legal agreements, and
• thinking through an offboarding plan even before it's needed.

Here's all the nuggets we touched on during our conversation:

00:00 - Register - "3 Steps to Organizing Your Digital Files" Workshop? 07:16 - How to assess if you're ready to hire with Samantha's "closet analogy" 09:40 - Where to start setting up systems to get ready to hire

11:00 - THIS one thing will keep you stuck 12:50 - Your hiring budget guidelines 14:50 - Samantha's surprise answer to saving 5 hours with your new hire 16:48 - Now that you know you want to hire, what do you do first? 17:46 - A warning for the "Who do you use?" question 19:34 - Samantha's agency's onboarding process 20:40 - How a time audit can help 21:15 - Samantha's personal process creation 23:25 - Communication is KEY + guidelines 26:15 - What to do when you hired the wrong person + wise things to consider 30:35 - Samantha's agency services - the process and what they help businesses with 34:53 - Her balance between coaching with the agency 39:33 - Samantha's two closing thoughts - You don't have to conform + You will WANT to have a legal agreement

 

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Hi Coach,

If you're feeling overwhelmed and frustrated with the amount of time and effort you're putting into your coaching business, yet seeing little to no progress in streamlining your systems and processes, then you are not alone!

Have you thought any of the following statements about systems and their impact on your business? 

• Systems are only for big businesses. 
• Is a system and an SOP (Standard Operating Procedure) the same thing?
• Implementing systems takes too much time and effort. 
• Systems limit creativity and flexibility. 
• I don’t even really know what a “system” is.

In this episode, I want to share the truth about what a system is,  how systems can actually free up time and set your coaching business up for success, and how to get started.

Don't be fooled. You already have systems in place. Let’s get started documenting and improving them to make your business more valuable. 

Are you ready?

Your Systems Coach,

Tracy Hoth

 

In this episode, you will:

• Learn what a system is.
• Realize you already have systems in place.
• See the connection between system documentation and boosted productivity.
• Embark on your systemization by outlining three core tasks.
• Envision the benefits of systems so you can delegate and thus clear time for more strategic planning.

 

“Systems are assets to your business. They're so valuable. They'll make your business more valuable.”   - Tracy Hoth

 

The key topics in this episode:

01:31 - Benefits of systems. 03:05 - What is a system? 06:45 - Instructions to create your first three systems. 08:32 - Getting help with systemizing your business.

 

Click here for the full transcript, notes, links, and more.

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Are you a coach or business owner in the coaching industry who wants to create a streamlined and efficient coaching business? Do you desire a systemized approach that optimizes your client journey?

Look no further! I have the solution that will help you achieve this outcome. By utilizing the Happy Client Map framework, I will share with you a proven methodology to transform your coaching business into an organized, systemized machine.

Say goodbye to inefficiencies and hello to a seamless client experience. With this framework in place, you can ensure that your clients are satisfied every step of the way, ultimately leading to increased success and growth for your coaching business.

Let's dive in and unlock the potential of the Happy Client Map framework together!

 

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Join Organized LIfe Academy while the doors are open. Use this link to get $100 off when you join before April 1, 2024. April is the start of a new quarter with a new project for Q2. You are eligible to register for our live event as well, and as a bonus, you will be included in the monthly VIP calls when you join now.

Is your home organized? Do you love coming home and being in your home?

In this episode, I share my insights about home organization.

I share my definition of being "organized," what area of my home is a complete pile of clutter, and what I think about maintaining organization.

As a Professional Organizer for over 15 years, I have been in hundreds of people's homes. I've seen it all. When I'm in a home with abundant stuff, I am overwhelmed. I could not get or stay organized with so much stuff. You have to start by reducing the amount of stuff.

There are three ways to reduce what comes into your home by becoming aware of your

• Buying habits, 
• Paper habits, and
• Collection habits.

Your current home, cabinets, drawers, and closets are the "containers" you must work with. When reducing your things to fit in your "container," start by choosing your favorites—the things you love and use often. Then you can move to the remaining items. This helps make decision-making easier. 

Our 3-fold approach this year in Organized Life Academy includes a monthly decluttering focus, a mindset focus to help you create an organized person's identity, and quarterly projects. 

Listen to the episode to learn more. If you are ready to make organizing your home and life fun and don't want to try to figure it out alone, join us now in Organized Life Academy.

 

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Can you identify the pain points you are experiencing in your coaching business? If so, a system is most likely the solution you're looking for.

My guest this week, Emylee Williams, is a founder, best-selling author, and consultant working with small business owners to create efficient ecosystems within their operations and marketing. She's obsessed with helping others design and run lean, aligned, highly profitable businesses.

Our conversation delves into the importance of systems and processes, how to identify and address pain points, and the benefits of staying organized and consistent in business operations. Emily shares her unique perspective, from co-founding a seven-figure agency to starting her lean consulting business. 

You will gain insights on tools like Airtable, Miro, Otter, and Zapier and learn practical steps to streamline tasks and manage your businesses more effectively. This episode is packed with actionable advice for anyone looking to work less, stay organized, and increase profitability.

 

Click here for the full transcript, notes, links, and more.

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Do you...

• Struggle to organize your workspace? And then keep it organized?
• Have a cluttered office or home?
• Find it hard to let go of your possessions?
• Want to learn more about what it takes to create an organized workspace, home, and life?

Today, we are digging deep into these topics with a very special guest expert.

Amelia Pleasant Kennedy is a Certified Life Coach, Professional Organizer, Fair Play Facilitator, and the CEO of A Pleasant Solution.

As a Clutter Coach, speaker, and top-rated podcast host, she helps folks who are frazzled, busy, and overworked uncover the root cause of the clutter in their lives. With a keen ability to listen for what goes unsaid, Amelia coaches from a space of total curiosity and non-judgment so that clients build a deep sense of self-trust.

Amelia is a caregiver for her mother, who’s living with dementia, a mother of 3 (including an elite athlete), and a lover of visual art, nature, books, and meaningful conversations. She's currently in Round 3 of long-distance parenting + marriage with her husband and has managed multiple households since 2019.

She will give us a peek into her life's organizing journey, including downsizing, running multiple households, and organizing nuggets that might just blow your mind. They did for me, and I've been organizing professionally for over 15 years.

What Amelia shares will help you in more areas than just organizing your home or business. She gives insights and solutions about...

• Questioning if the item is "paying rent"
• Believing we will have more time in the future
• Taking care of yourself after you make decisions
• Trusting yourself - what that really means
• Aligning the friction between what you ultimately want in your intuition/heart vs what your brain tells you it wants.

Your Organizing Cheerleader,

Tracy Hoth

 

Click here to get the full transcript, show notes, links, and more.

Are you ready to organize your digital files? Watch my free training to learn the ONLY 5 files you need!

If you are looking for solutions to save time in your coaching business, enhance your productivity and achieve streamlined operations, you are going to love this episode. 

I have automation expert, Jesse Parker, guiding us through the world of automation and AI, offering a lot of options to help us optimize our business operations.

Listen in as we walk along the coach's journey to growing a business, stopping at each stage to discuss what automation can be used to streamline processes and ultimately maximize the impact we want to make. 

There are a couple of things Jesse said that stuck with me.

First, if you keep using people to do robot tasks, you will not scale. You cannot scale without automation. When you pick out the pieces of a process and automate them, you remove limits...it's magical.

Then, "Typing, clicking copying and pasting is wasting." Use automation.

Toward the end, Jesse shares an example that saved a client $9K! That was just the beginning.

Warning... Don't get overwhelmed. Especially if you are not a techy person or if you are a coach who is just starting or if you're not interested in scaling. Let our discussion expose your mind to what is possible. You don't have to change everything you're doing. Just consider what it might look like in your business.

Enjoy this conversation with Jesse Parker. 

 

Click here for the full transcript, notes, links, and more.

Ready to organize your business and your digital files? Watch my free on-demand training to learn the ONLY 5 files you need! 

 

Click here for the full transcript, notes, links, and more.

Ready to organize your business and digital files? Watch my free on-demand training to learn the ONLY 5 files you need!

Are you making things more complicated than necessary with your business finances? How do you organize the “system” of looking at your numbers? Are you clear on the role or purpose of your business in your life? If so, is your business fulfilling this role? 

Today we dive deep into the often overwhelming world of business finances with expert Mark Butler from Let’s Do The Books.

Mark and I discuss the importance of having a simple system for managing your money and the crucial question of knowing what your business's job is in your life. 

We explore common financial mistakes coaches make, from unnecessarily complicating their banking accounts to overspending on high-ticket masterminds and coaching programs without tangible returns. 

Mark also shares invaluable tax strategies, dismantling common myths and offering practical advice to keep your business's financial health in check.

Whether you're struggling with digital disorganization, overspending, or simply need to streamline your business operations, this episode promises to equip you with actionable steps to achieve financial clarity.

 

Are you having trouble staying organized? You may have gone through the process of organizing, but it never seems to stay that way.

On today's episode of The Organized Coach Podcast, I dive into the heart of maintaining organization in your coaching business. I walk you through the five essential steps to getting organized, starting with sorting and purging - the decluttering steps, moving into assigning homes and setting limits - the organizing steps, and finally, the fifth critical step of maintaining the structure you’ve created.

I discuss how crucial it is to tie maintenance tasks to existing routines or tasks to make them more manageable. For example, you could clean your file drawer during tax season or refresh your closet when the seasons change.

I also discuss the benefits of setting up structured maintenance appointments and having an accountability partner to ensure consistency.

I aim to help you streamline tasks, reduce stress, and keep your business running smoothly.

Click here for the full transcript, notes, links, and more.

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Does this sound familiar? You open your Canva and you immediately feel overwhelmed and frustrated.

You've been trying to implement an organizing tip here and there, but this ineffective action only leads to more chaos and a lack of organization. The pain of searching through endless design files and feeling scattered in your workflow is all too real.

If you are looking for a solution that will help you achieve streamlined organization and save you valuable time, look no further! Join us as our guest, Deena Rutter, shares her expert tips and tricks for organizing your Canva account, allowing you to find what you need quickly for hassle-free design work time. She also shows us how to set up a brand kit and organize our sidebar.

Deena Rutter is the go-to graphic designer for life coaches. Her design business began back in 1999 with paper and fabric, but after becoming a certified life coach, her business evolved to creating logos and comprehensive branding packages tailored specifically for life coaches. She's passionate about helping coaches simplify their brand design so they can get back to doing what they love…coaching.

Together we'll say goodbye to overwhelm and chaos and hello to a well-structured and organized Canva account that will transform your design process. Let's go!

The key moments in this episode are:

02:25 - How to Organize Canva Account 07:09 - Creating a New Design 09:43 - Sharing and Collaborating 13:42 - Organizing Canva Folders 18:10 - Setting Up a Brand Folder 23:28 - Overcoming Design Stuckness

 

Click here for the full transcript, notes, links, and more.

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"Declutter" is a word that packs a powerful punch! It creates space. It provides opportunity. Decluttering, at first might be scary or hard to do, but ultimately it feels like freedom and peace and calm.

Decluttering is what we're focused on in Organized Life Academy 2024. It's what we're doing in our businesses in Organized Coach Academy. I used it to decide how to invest in my business next.

There is so much power in the act of decluttering.

Listen to learn five tips to declutter your life and business in the new year.

I invite you to join me and 50+ other women in Organized Life Academy 2024 to declutter your home and life.

If you have a coaching business, join me in Organized Coach Academy. The doors are open now. Get 25% off until they close on Tuesday, December 19, 2023.

We will start 2024 learning how to think like an organized CEO. I will walk you through each step as we create an organized computer, gather and organize our assets, learn new ways to manage our time, tasks, and to-do lists, and document our processes and our next launch.

This process will impact the future of your business and the mindset shifts will affect all the areas of your life. Are you ready? 

 

Click here for the full transcript, notes, links, and more.

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For the full transcript, notes, links, and more, go to:  https://simplysquaredaway.com/97

Today, I’m sharing ten actionable ways to streamline your business and reclaim your time. The key? Focus on one step at a time, and celebrate how far you’ve already come. 

Let’s dive in:

• Start Your Day with Purpose: Each morning, read your top 3 goals and vision statement. Get intentional, feel the energy, and embody the success you’re working toward.
• Embrace the Power of One: Choose a single hub for files, tools, or even your wardrobe—it’s all about reducing decisions and creating clarity.
• Make a Home for Everything: Whether it’s physical items or digital files, assign clear, logical homes. Tidying becomes a breeze!
• Conduct a Time Audit: Track where your time goes and identify swaps for high-impact activities. It’s a game-changer.
• Set Up Shortcuts: From browser bookmarks to AI tools, prioritize systems that save time and reduce repetitive tasks.

Want even more? Listen in for tips on time swapping, applying the 80/20 rule, reducing context switching, using filters, and scheduling time to think and dream.

🌟 Pick only one of these strategies to implement this week—your future self will thank you!

Ready to organize your business's digital files? To learn the ONLY 5 file folders you need, go to: https://simplysquaredaway.com/5files

Hey Coach,

Is it about hard-boiled eggs or overcoming the one big thought that held me back from starting a podcast?

Join me for this episode of The Organized Coach Podcast as I share four steps that helped me launch my podcast.

These same four steps can help you with the one big thought keeping you from getting organized in your coaching business.

Go from stuck and overwhelmed to systemized and organized. .

In this episode, you will be able to:

• Know the perfect recipe for hard-boiled eggs.
• Identify the thought that is keeping you from reaching your goal. 
• Use a four step process to get unstuck, moving forward toward your goal.

"Hold on to the thought as long as you want. You don't have to judge it or think you should change it." - Tracy Hoth

Let me know your ONE thought and how these FOUR steps help you move forward.

Your "Get Unstuck" Coach,

Tracy Hoth 

 

Click here for the full transcript, notes, links, and more.

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Early bird enrollment is now open for the 2025 Organized Life Academy!

This is the place to be if you’re ready to transform your year with effective routines, decluttering habits, and new skills. Don’t wait for the support and structure to make 2025 your best, most organized year yet! Click here to get the early bird bonuses.

What does it really mean to be organized? It’s simple: Knowing what you have and being able to find it when you need it. This clear definition sets the stage for all things organization. 

In this episode, I’m breaking down five crucial skills for beginners and experts that help you achieve and maintain that clarity.

The five skills we’ll cover are essential for anyone on their organization journey: 

• prioritizing, 
• decision making, 
• system creation, 
• developing a maintenance mindset and 
• building adaptability. 

I offer practical, actionable tips for each, from how to prioritize projects without feeling overwhelmed, to developing a “keep or let go” mindset that makes decision-making easier, to creating systems that simplify your routines.

As we wrap up, I encourage you to focus on just one skill to start—whatever resonates most with your current needs. Even minor improvements in one area can significantly affect how organized and efficient you feel. 

Plus, don’t forget to check out the Organized Life Academy 2025, where you can further develop these skills with the help of a supportive community and me, a 16-year professional organizer and certified life coach leading you every step of the way!

Click here for the full transcript, notes, links, and more.

Ready to organize your business and digital files? Watch my free on-demand training to learn the ONLY 5 files you need!

For the full transcript, notes, links, and more, go to:   https://simplysquaredaway.com/101

AI is everywhere—but is it actually useful for online business owners and coaches?

In this episode, I’m breaking down AI from an organizer’s perspective. I’ll share

• the pros and cons,
• my real-life experience with AI (including the time it totally failed me), and
• the three (maybe four) ways I’m using it right now to streamline my business.

Plus, I’ll explain how I finally upgraded from the free version of ChatGPT (spoiler: I resisted for a while!) and why I created a custom GPT to write podcast scripts for me… except when it totally backfired. 🤦‍♀️

And don’t forget—registration is open for my upcoming workshop: 💡 AI-Powered Productivity: How Coaches & Online Business Owners Can Organize Without the Overwhelm 🗓️ March 19, 2024 📍 Register here: https://simplysquaredaway.com/ai

What You’ll Learn in This Episode:

✅ The biggest pros and cons of using AI as an online business owner ✅ How AI helps me brainstorm, organize, and create content faster ✅ Why I upgraded to the paid version of ChatGPT (and whether it’s worth it) ✅ The AI tool that deleted 15 minutes of my work (and how to avoid my mistake!) ✅ The one thing you MUST do before relying on AI-generated outlines ✅ A fun way to personalize your ChatGPT experience (hint: nicknames!)

Resources Mentioned:

• AI-Powered Productivity Workshop – https://simplysquaredaway.com/ai
• Create Your Own Brand Book for less than $100! - https://bit.ly/43jkwmp (affiliate link)
• DM me and share how you use AI: https://www.instagram.com/tracyhoth

Your Next Steps:

• Work with Me: https://simplysquaredaway.com/appointments
• Learn the Only Five Folders I Use To Organize My Business: https://simplysquaredaway.com/5files
• Get the File Naming Formula Cheatsheet: https://simplysquaredaway.com/fnfc
• Connect on Instagram: https://www.instagram.com/tracyhoth

Hey Coach,

Are you tired of feeling like you're just flying by the seat of your pants? It's time to STOP feeling overwhelmed and discover the power of structured processes. Say goodbye to burnout and hello to ease!

Discover the ten essential systems your business should have in place to help you work more efficiently and feel more organized. Once you document your current process, THEN you can begin to make it [more] efficient.

You'll begin to see evidence for how your business can run smoothly and easily, even if you think you're missing the organizing gene.

Listen in to learn the 10 systems every coaching business should start documenting and then work on improving its efficiency.

Choose one of these ten and document how YOU are doing it now.

THEN, practice following it.

THEN, make it more efficient (if needed.)

Let me know which ONE you decide to start with.

 

Your Systems Expert,

Tracy Hoth | Systems and Organizing Coach

 

Click here for the full transcript, notes, links, and more.

Ready to organize your business and your digital files? Watch my free on-demand training to learn the ONLY 5 files you need! 

Click here to join the Organized Life Academy 2025 waitlist.

Do you struggle to organize your home? Are you overwhelmed and unable to get started?

Today, I’m starting a series dedicated to organizing your home and personal life.

I break down the organizing process into five foundational steps: Sort, Purge, Assign Homes, Set Limits, and Maintain, collectively referred to as SPASM. These steps are applicable to physical spaces, mental workloads, projects, and even time and your calendar. 

Drawing from my personal experiences, such as organizing my attic space and closet this month AND working with 100's of clients over the past 16 years as a professional organizer, I discuss how to initiate an organizing project in spaces that impact your daily life and the importance of scheduling time and involving others in the organizing process. 

Additionally, I talk about the value of mindset shifts to overcome feelings of overwhelm during the organizing journey.

Join the waitlist for the Organized Life Academy 2025 to learn more and gain access to exclusive bonuses when we open for the 2025 enrollment on October 29th!

Click here for the full transcript, notes, links, and more.

Ready to organize your business and digital files? Watch my free on-demand training to learn the ONLY 5 files you need

Have you ever wondered what working with an organizing coach looks like? How can it help you organize your business, your mindset, and even other parts of your life? What the specific benefits and practical results might be?

Listen in as I have a conversation with one of my amazing private coaching clients, Michele Olender, as we discuss:

• What made her realize the need (or desire) for a coach, specifically an organizing coach
• What we started working on first
• What other areas of her business and life have we worked on
• How the organizing experience helps her relate to her clients in a unique way

And listen for...

• how she relates learning to organize to a "practice"
• the amazing way she helps herself get DAILY wins with the example of her push-up practice 🤯
• why she chose private coaching versus Organized Coach Academy

Michele Olender is a Podcaster and Vegan Life Coach. She works with midlife women interested in starting, re-starting, or re-energizing a vegan or plant-based practice. Michele holds the Plant-Based Nutrition Certificate through eCornell and the T. Colin Campbell Center for Nutrition Studies and was certified as a Life Coach through The Life Coach School.

 

Click here for the full transcript, notes, links, and more.

Ready to organize your business and your digital files? Watch my free on-demand training to learn the ONLY 5 files you need!

Do you find yourself struggling with time management? Not following through on your calendar? Forgetting to do important tasks that will grow your business?

I am here to help. I work with coaches (and non-coaches) to improve their time management. In Organized Coach Academy we spend a whole module on organizing our time. By knowing exactly what they need to do to get clients, fill their programs, and market their coaching businesses, they feel more confident and execute their calendar at a higher level. Try it!

In this episode, I share some simple and effective Google calendar tips that have helped me and my clients.

But first I think it's important that you know how you are currently spending your time AND what you need/want to do in your business every day, week, month, and year to run it like an organized CEO. Listen to see what I recommend you do first.

The key moments in this episode are:

1. Analyze how you are (and how you want to be) spending your time. Data is needed along with a breakdown of tasks to run your business.
2. Create an Additional Calendar to Organize Time and Tasks: Establish a calendar for daily, weekly, and monthly tasks. Make appointments at the week's start and adjust them to specific times during planning.
3. Turn Off Notifications: Minimize distractions by disabling audible notifications. Customize reminders to strike a balance between staying informed and avoiding constant alerts.
4. Play with using both Tasks and Focus Time: Schedule distraction-free project time. Customize preferences for notifications and meeting declines.
5. Sync with Booking Calendars: Ensure your booking calendar syncs with Google Calendar to prevent double bookings.

Your Time and Calendar Expert,

Click here for the full transcript, notes, links, and more.

Ready to organize your business and your digital files? Watch my free on-demand training to learn the ONLY 5 files you need!

➡️ Join us in Organized Life and Organized Coach Academy today! Find all the best discount links here: https://simplysquaredaway.com/91.

Are you not as organized as you want to be? If so, this The Organized Coach Podcast episode will be your lifeline!

It starts with a powerful testimony from Lori, who has been in Organized Life Academy for less than a month. She shares how and why she went from overwhelmed to hopeful in this short time.

Then, Jessica Triphahn Blohm, a member of both Organized Life Academy and Organized Coach Academy, shares her journey from finding and listening to the podcast to joining both Organized LIFE Academy and Organized COAH Academy. 

We dive deep into what she's learning, why she prioritizes the calls, and how she feels about the communities. Jessica shares how she's planning more efficiently, organizing areas of her home, and setting realistic goals.

Organized Life Academy is open now! Get in for 2025 and join us as we implement the 12-Week Year into our planning calls and focus on decluttering and implementing routines in 2025. Plus, you can join our second annual live event in April.

I've created a combo package for both programs if you want to follow in Jessica's footsteps, fully invest in yourself, and streamline your life and business in 2025.

Get ready for actionable advice, uplifting stories, and insights that will encourage you to take the next step toward your goals, one organized moment at a time!

➡️ Go here for the full transcript, notes, links, and more: https://simplysquaredaway.com/91 

➡️ Ready to organize your business and digital files? Go to https://simplysquaredaway.com/5files to watch my free on-demand training to learn the ONLY 5 files you need.

If you're feeling frustrated and overwhelmed because your current attempts at creating a routine are falling apart, then you are not alone! Perhaps you've tried setting strict schedules or relying on sheer willpower, only to find yourself constantly falling off track. Instead of achieving the desired result of a consistent routine, you may find yourself stuck in a cycle of inconsistency and disappointment.

In this podcast episode, I reveal the three critical steps that will help you create routines that actually stick.

I'm discovering the power of effective routines and how they can transform my life. Listen to find out how you can bring ease, organization, and productivity into your life using these three steps.

The key moments in this episode are:

00:47 - The Importance of Routines 01:27 - Three Critical Steps to Creating Routines 06:23 - Add One Part at a Time 09:27 - Use Visualization and Accountability 10:57 - Personal and Business Routine Ideas 15:19 - Creating a Routine for Decluttering and Tidying Up 17:24 - Accountability through Organized Life Academy

 

Click here for the full transcript, notes, links, and more.

Ready to organize your business and your digital files? Watch my free on-demand training to learn the ONLY 5 files you need! 

✅ JOIN Organized Coach Academy TODAY! 

If you have been doing any of the following:

• keeping all of your processes and organization in your head
• waiting to be creative until you clear off your desk
• thinking more about all that you have to do instead of thinking about your clients and what they need
• staying stuck and overwhelmed because of your ADHD
• dreaming of one day having a team but not knowing what to do first

Then you will LOVE this episode.

Listen in as Cynthia Coufal and Dustie Gimblet share their struggles, what drew them to want to get organized, their experience inside Organized Coach Academy, and the UNEXPECTED benefits of organizing their businesses. 

When you learn the skills of organizing, they spill over into all the areas of your life - time management, thinking more organized, more time, confidence, etc.

...And that's a magical thing. Let's go!

The key moments in this episode are:

04:23 - Cynthia's Motivation to Get Organized 05:49 - Dustie's Need for Organization 06:47 - Expectations from Organized Coach Academy 09:29 - Impactful Concepts 13:49 - Importance of Systems and Organization 14:58 - Freedom and Calmness in Organization 16:36 - Technology and Efficiency 18:41 - Organization in Business and Life

 

Click here for the full transcript, notes, links, and more.

Ready to organize your business and your digital files? Watch my free on-demand training to learn the ONLY 5 files you need!

Register now for the FREE Workshop on 12/07/23 3 Steps to Organize Your Digital Files To Save Two Hours a Week!

Doors open on 12/07/23 to Organized Coach Academy

Hey coach,

Get a sneak peek into the lives of three life coaches as they share their journey of implementing organization in their businesses. Discover how Angie, Danielle, and Liz transformed their productivity, confidence, and client satisfaction through the Organized Coach Academy.

If you're feeling overwhelmed and disorganized in your coaching business,

• struggling to keep track of digital files,
• failing to schedule daily, weekly, and monthly tasks,
• getting stuck in overwhelm
• losing links and wasting time searching for them
• and more...

Then you are not alone! 

Our guests, Angie Robinson, Danielle Thienel, and Liz Rose will share the truth and how they have implemented organization via the Organized Coach Academy to increase efficiency, confidence, and their ability to serve clients effectively. They've reduced decision fatigue, closed skill and mindset gaps, and freed up mental space to be creative and focus on their clients.

You can do the same!

The key moments in this episode are:

02:30 - Guest Introductions 05:17 - Guest's Motivation 14:29 - Importance of Using a Calendar for Organization 15:57 - Clarifying Priorities and Time Management 16:57 - Overcoming Skill and Mindset Gaps 18:49 - The Value of Templates and Group Support 23:04 - Advice for Getting Organized 28:02 - The Impact of Organization on Confidence and Coaching 29:43 - The Impact of Organization on Life 30:29 - Gratitude for the Organized Coach Academy 31:06 - Where to Find the Guests

 

Click here for the full transcript, notes, links, and more.

Ready to organize your business and your digital files? Watch my free on-demand training to learn the ONLY 5 files you need!

Discover how to create an organized mindset and culture in your business. Break free from old beliefs, dissect negative thoughts, focus on one area, and practice bursts of organized thoughts.

Find out the one question I ask to help you unpack the thought blocking you from creating an organized business.

Learn what I suggest you do when your inner critic and self-doubt try to hinder your progress.

Begin in the area I suggest focusing on organizing first in your business.

Brainstorm along with me for thought ideas to include in your burst and listen as I share an example. 

Let's get busy creating an organized mindset!

This episode's key moments:

02:04 - Why This Topic + Find Your Thought 04:00 - Step 1: Breaking Up with Old Beliefs, 07:52 - Step 2: Starting with One Area, 13:13 - Step 3: Create 5-minute Bursts of Organized Thoughts 14:28 - Brainstorm Thoughts + Where To Store Them 16:24 - An Example of Burst of Organized Thoughts 19:26 - Taking Action

 

Click here for the full transcript, notes, links, and more.

Ready to organize your business and your digital files? Watch my free on-demand training to learn the ONLY 5 files you need!

Organized Life Academy 2025 doors are open today! Click here to join now to get $400 off and full access today = two months free!

Feeling unprepared? That's actually the perfect time to begin. 

In this episode, I unpack why not being ready may be your greatest ally in the journey toward a more organized life. 

I open up about my own experiences of diving into new ventures unprepared (not ready) and how those instances brought unexpected success. 

We’ll explore the idea that momentum and action build readiness, not the other way around. Through personal anecdotes and practical advice, I’ll help you shift your mindset from 'I can’t' to 'I can,' and discuss why our biggest growth happens outside our comfort zones. 

Discover why Organized Life Academy 2025 is a game-changer, providing a supportive environment where you learn by doing, even if you don’t feel ready.

It’s time to streamline your tasks, organize your home, and get started right where you are.

Click here for the full transcript, notes, links, and more.

Ready to organize your business and digital files? Watch my free on-demand training to learn the ONLY 5 files you need!

Click here for the full transcript, notes, links, and more.

Register here for my LIVE class to learn 3 simple steps to an organized and profitable coaching business, plus the ONLY 5 digital files you need! It's a FREE training!

Are you ever mad at your past self for not doing a better job organizing your business from the beginning?

It would have been so much easier if someone had given us the resources and knowledge we needed. But... we didn't know what we didn't know.

This week, I experienced this myself when making a list of my podcast guest appearances. They were not all in one place, so I "wasted" time trying to put this list together, annoyed that I hadn't done this from the beginning. 

My experience inspired this episode. I thought of the things that I wish I had organized from the very beginning, and I thought of my clients and what they wish they had organized.

Let me tell you, getting organized takes a lot more work when you've accumulated all the stuff. So, if you are new to business, take notes. And if you've been in business for a while and are wishing you had started sooner, NOW is the time. Your future self will thank you immensely. 

What do you wish you had organized from the start? Please message me on Instagram and let me know what yours are that I missed.

I share 10 critical elements I wish I had organized from the beginning of my coaching business. These elements include maintaining digital files, tracking podcast guest appearances, organizing funnel links, recording assets and freebies, and more.

I've packaged my solution to all of these in Organized Coach Academy where I help all coaches get their businesses and their assets organized. I break it down into simple modules and include monthly calls so you don't stay stuck. 

Tune in to discover practical tips for creating a streamlined and efficient coaching business today!

Have you ever felt like your creativity thrives—but your systems are falling apart behind the scenes? 😬

If so, you are going to LOVE this conversation with my past one-on-one coaching client, Laurie Smith.

Laurie is an author, a workshop leader, and a fierce advocate for flow. She lights up when she talks about creativity—but struggled behind the scenes to organize her growing business, especially as she landed a book deal with a major publisher (hello, Hay House!).

In this episode, Laurie gets real about what it’s like to run a creative business that’s scaling fast—and how disorganization was costing her more than just time. We talk about the emotional impact of digital clutter, the power of honoring how you're wired (instead of fighting it), and how she shifted into a CEO mindset… complete with a sticky-note wall, a customized bookmarks bar, and a little Beyoncé alter ego energy. 

Get ready for a warm, honest, and super-inspiring conversation that’ll make you want to spend the weekend organizing your bookmarks—and maybe your life.

What you'll hear in this episode:

• How Laurie knew it was time to invest in organization for business growth and how it impacted her creativity

• The surprising link between being organized and helping people feel safe

• Laurie’s “book baby” metaphor—and how she wanted to prepare for her third "child"

• Why the ability to find things is more important than having a Pinterest-perfect system

• What happened when she started building systems her way (she carried herself differently is one thing)

• The mindset shift that helped her stop judging herself for how she works

• Post-it walls, branding audits, and CEO alter egos (we cover it ALL)

For the notes, links, and more, go to:  https://simplysquaredaway.com/105

The doors to Organized Life Academy are open. Learn more and JOIN TODAY if you want more peace of mind, an organized mindset, and systems that bring ease and flow into your business! Click here to learn more.

Routines provide structure and stability and are essential for managing the responsibility of online entrepreneurship. They cultivate discipline and consistency and overall lend to better business outcomes.

A well-crafted routine can set the tone for your business, ignite needed motivation to keep going, and ultimately bring in money that keeps your business growing.

Everything works better when your routines are in place.

Today, I'm sharing the ONE routine every online entrepreneur must have in their business. You must implement this routine if you want a business that makes money.

In this episode, I walk you through...

• the steps to create this routine,
• what to do in your routine initially, and
• how to develop this routine further.

I'm giving you the exact questions to help you customize this routine so it works for you. Start listening now and get ready to implement the one routine that will help you grow your business starting today.

Your Routine Expert,

Click here for the full transcript, notes, links, and more.

Ready to organize your business and your digital files? Watch my free on-demand training to learn the ONLY 5 files you need!

Are you organizing your words like you organize your space?

In this episode of The Organized Coach Podcast, I’m joined by copywriting expert Sarah Lucille, who reveals how organizing your thoughts is key to crafting powerful copy. 

With Sarah's four-step DIY copywriting process, you'll learn how to brain-dump, sort, polish, and edit your writing to make it shine. 

If your copy feels cluttered or disconnected, Sarah’s insights will help transform your messaging, making it resonate with your audience. 

We also tackle common copywriting mistakes, like focusing too much on problems without offering clear solutions. Sarah offers practical tips for crafting compelling headlines, balancing empathy with authority, and developing a confident voice that connects. 

It's not just about organizing your words—it's about making them work for you.

By the end, you'll walk away with a fresh perspective on organizing your copywriting process—just like tidying up a cluttered space. 

Grab Sarah’s DIY Your Copy Checklist and discover how simplifying your approach can lead to higher conversions and stronger client connections.

Click here for the full transcript, notes, links, and more.

Ready to organize your business and digital files? Watch my free on-demand training to learn the ONLY 5 files you need!

Click here for the full transcript, notes, links, and more.

FREE CLASS on August 19, 2024. Register here. Learn the ONLY 5 files you need to organize your digital files and the 3 steps to create an organized (and profitable) business. It will be live and improved! Don't miss it.

Do you have ADHD? Do you lack executive function in areas of your life and business?

This episode will help you understand how ADHD presents itself and the obstacles it causes for both the coach and the client.

I have the honor of talking with Paula Engebretson, an ADHD coach and productivity expert, on this topic. We discuss:

• What ADHD is and how it's connected to executive functions.
• How ADHD impacts a coach running a coaching business AND a client taking that program.
• How coaches can make their programs and courses more ADHD-friendly. Paula shares 5 key areas coaches can explore to make their content more ADHD-friendly.
• How Organized Coach Academy supports ADHD brains.

Listen for the simple but compelling question that can help you and your clients understand why you're not doing what you want to do.

We close by inviting you to review your current content and identify ONE area where you could incorporate additional scaffolding. This could include...

• Turning on captions for videos
• Creating a step-by-step checklist to make a complex process visual
• Creating simple guided questions for group coaching calls
• Asking a 1:1 client: what would look like amazing support for you

What will you choose to do?

 

For the full transcript, notes, links, and more, go to:  https://simplysquaredaway.com/98

Are you overwhelmed by digital chaos? Let’s fix it!

In this episode, I chat with Shawn Lemon, founder of The Digital Organizer, about how to conquer digital clutter, create systems that stick, and boost your own productivity. If your email inbox is overflowing, your files are scattered across platforms, or you're drowning in passwords, Shawn has the insights to help you take control.

We dive into topics like:

• Why digital organization matters: The surprising ways clutter creates stress you didn’t even realize you had.
• Streamlining your tools: How to decide on a “home base” for files and avoid using too many platforms or apps.
• Shawn’s expert tips: From achieving Inbox Zero to managing your photos and automating tasks, Shawn shares actionable steps to make your systems work for you.
• Behind the scenes: How Shawn keeps his own life and business organized, from his Asana setup to ditching apps that distract him.

Shawn also shares his journey from working at Apple to founding The Digital Organizer and his strategies for managing ADHD while staying productive.

If you’re ready to organize your digital life and gain back your focus, this episode is for you! Check out Shawn’s file organization guide at thedigitalorganizer.com/toc.

 

Ready to organize your business's digital files? To learn the ONLY 5 file folders you need, go to: https://simplysquaredaway.com/5files

Do you think about email and instantly feel overwhelmed? Or avoid it altogether because it gives you anxiety? Is this causing you to miss opportunities and deadlines and even taking a toll on your relationships?

Then you might be surprised by the first tip I share. 

No matter what your email clutter tolerance is, I think you'll find these 7 tips to organize your email inbox helpful.

Key points in the episode:

• The best way to use folders
• What services help reduce the large quantity of emails
• Three questions to help you process your inbox
• How to use rules to help sort
• Calendar tips to help you get email tasks completed on time
• MIT email study results

And more!

Take a listen. Choose one tip, one action to help you organize your email, and schedule it on your calendar for this week.  

The key moments in this episode are:

01:45 - Defining Organization, 04:07 - The Wonderful One, 05:48 - Sorting and Using Rules, 08:07 - Purging and Processing Emails, 14:42 - Importance of Using Folders, 15:01 - Reducing Emails with a Service, 16:36 - Recap of the Seven Tips to Organize Email,

 

Click here for the full transcript, notes, links, and more.

Ready to organize your business and your digital files? Watch my free on-demand training to learn the ONLY 5 files you need!

 

REGISTER TODAY - Free Workshop: 3 Secrets to Organize Your Digital Files To Save Two Hours a Week

Hey Coach,

Are you tired of feeling overwhelmed and mentally drained while running your coaching business? Do you want to find a way to increase your efficiency and reduce the "mental load" you're feeling?

I was intrigued when a client mentioned that they experienced a relief in their "mental load" from implementing the material in the Organized Coach Academy. She noticed that once this mental load was decreased she could focus better. Her decision fatigue was gone. She began to be more efficient and more creative in her business.

If you want the same, listen to the episode where I unveil six powerful foundations for organizing your coaching business.

Where you start isn't as important as getting started. Ask yourself, "Which would cause me to feel the most relief?" and choose one of these six areas to start organizing: your mind, computer, assets, time, processes, or your launch. Start there.

If you panic and can't imagine doing any of this on your own, join my workshop 3 Steps To Organize Your Digital Files to Save Two Hours a Week. I'll show you exactly what to do and you'll leave with a plan to organize your digital files. This has helped so many people! 

The key moments in this episode are:

02:12 - Relief from the Mental Load 02:25 - Liz's testimony 04:00 - Six Organized Foundations for Your Coaching Business 04:22 - Organizing Your Mind 06:15 - Organizing Your Computer 08:50 - Organizing Your Assets 10:54 - Organizing Your Time 12:20 - Organizing Your Processes 13:20 - Organizing Your Launch 15:32 - THE Question to Ask Yourself

 

Click here for the full transcript, notes, links, and more.

Ready to organize your business and your digital files? Watch my free on-demand training to learn the ONLY 5 files you need!

Enrollment is open for my 6-month small group mastermind, Organized to Profit. Learn more and apply here. This is a safe place and a very small group (2-4 people) where we focus on the goals you set in your business that will make you money.

In this episode of the Organized Coach Podcast, we are unpacking the concept of the alter ego as a tool to help you become more organized in your personal and professional life.   We will unlock your inner organized self with the power of the alter ego.   First, I explain what an alter ego is; then, I share the example of Beyonce's Sasha Fierce and the comic book character Superman.   I provide practical tips for creating and stepping into your own organized alter ego, the one you can make today that fits you, your way of thinking, and your stage of life.   Even if you think, "But I really don't have any organizing skills, Tracy." or "No one has ever taught me...I feel like I don't even know how to imagine what an organized person would do," try this! This concept can be just as helpful for those with ADHD or missing organizational skills.   Tune in to learn how to make it fun! Use your creativity and routines to activate your organized self and make strides in managing your business or home efficiently.   Click here for the full transcript, notes, links, and more.  

Ready to organize your business and digital files? Watch my free on-demand training to learn the ONLY 5 files you need!

 

 

Wouldn’t it be amazing to have all the paper in your life organized and in its place? To know exactly what to do with each piece of paper in your home? To actually have a home for all the papers you keep? For the paper to be flowing like a river neatly through your home and office? No floods. No backlogs. 

It IS possible. If you feel it isn’t, please sign up for a free call with me at simplysquaredaway.com/appointments. I’ve helped clients, in person and online, go from paper piled all around them to having every piece of paper organized and a system to follow moving forward!

This could be true for you, too.

This is the final episode in our three-part paper series.

07 | Is Paper A Problem? Simple Solutions to Reduce and Organize Paper and Emails in Your Office and Home 08 | Struggling to Organize Your Paper? The 3 Questions To Help You Process Paper

Today we will talk about:

• what to do with old paper,
• how to get started organizing paper when you are overwhelmed by the magnitude of this task, and
• simple tips for setting up hanging files in your file cabinet.  

Let’s get started!

Your Organized Paper Coach,

Tracy Hoth

 

Click here for the full transcript, notes, links, and more.

Ready to organize your business and your digital files? Watch my free on-demand training to learn the ONLY 5 files you need! 

This episode was sparked when one of my clients told me, "Tracy, I never knew I needed this, but it's helped me get/feel so organized!"   In this solo episode of The Organized Coach Podcast, I introduce five essential systems or tools for streamlining your coaching business...that you never even knew you needed.   I discuss shortcuts with the bookmarks bar, an idea tracker for organizing thoughts, the power of having everything in one place, templates to save time, and a business dashboard for centralizing key business information.   Then, I also provide practical steps for implementing these strategies, helping you save time and reduce overwhelm. This leads to increased productivity and a smoother-running business.

 

Click here for the full transcript, notes, links, and more.

Ready to organize your business and digital files? Watch my free on-demand training to learn the ONLY 5 files you need!

 

Black Friday 5 Days 5 Deals Waitlist

Ever wish you had an assistant who could tackle any question, brainstorm fresh ideas, or find the answer to just about anything in minutes?

Imagine having a tool that can eliminate bottlenecks, free up mental space, and keep you moving forward with clarity. We do! AI.

In today’s episode, Kelly and I continue our conversation as she shares the remaining time-saving ways to use AI in your business. 

6. Review your work: AI can help you improve conversion, grammar check, and incorporate a framework (Blue Ocean Strategy, Storybrand Copywriting, Hooked Mode)

7. Social Media: Create content calendars, pull quotes from transcripts, and find the most engaging content from your program or a video.

8. Finish a course: Ask ChatGPT to help you devise a plan to complete and implement the content of a course you purchased

9. Brainstorm lead magnet ideas and formats: AI can help you create a lead magnet to attract your ideal clients. Tell it to ask you as many questions as it needs, one question at a time, to get the necessary info to begin a brainstorming session for a lead magnet.  Ask it to help you with the details. 

10. Research: Try the tool Perplexity to identify facts vs hallucinations. 

Kelly and I couldn't stop there. Listen to the end, where we were on fire and shared even more ways to use AI. 

 

Click here for the full transcript, notes, links, and to get Kelly's free course.

Ready to organize your business and digital files? Watch my free on-demand training to learn the ONLY 5 files you need!

Hi Coach,

Want an organized and profitable coaching business? Learn the 3 Simple Steps to an Organized (and Profitable) Coaching Business! FREE Brand New Workshop!

What tools do you use to run your coaching business? Do you have specific tools and organizational structures in place that will support you and your business as you grow? 

What if I told you that you could run your business using five simple tools? These tools will create ease in everything you do. They will save you time and reduce decision fatigue. You will be able to focus your creativity on your clients and making money instead of searching for what you need, scrambling, and spinning in overwhelm. 

After years with my own business, I’ve finally figured it out and simplified what tools to use to keep everything organized without having to add more software or complicated things to learn. 

Listen in as I share these five tools that keep all of my clients, ideas, content, and business assets organized. 

Please send me a DM on Instagram to share what you use. What tool helps you stay organized?

If you're struggling with disorganization, reach out to me. Join Organized Coach Academy, where I teach you the organized mindset, organizing skills, and all the assets you need to create an organized business that can grow and make the impact you've been called to make.

It is 100% possible for you! Let's do it together.

Your Simplifying Expert,

Click here for the full transcript, notes, links, and more.

Ready to organize your business and your digital files? Watch my free on-demand training to learn the ONLY 5 files you need!

In this episode of the Organized Coach Podcast, I discuss organizing your closet and creating a wardrobe with insights from guest Sarah Horgan.

Sarah is a full-time working mom + wife who lived with clutter and found her way to the other side. She radically changed her own life after a stage 4 cancer diagnosis. Forced to examine everything, including her perfectionism and people-pleasing, she realized all the stuff (and not just the physical stuff) was standing in her way of living her life, her way.

After embracing minimalism and finding her way to simplicity, Sarah started Simple + Intentional to support other women in doing the same. She encourages and inspires others through her blog, Instagram account, and podcast.

Sarah lives in Toronto with her husband and daughter. She loves the outdoors, a strong cup of tea, and is following her dream of writing a book!

In this episode, Sarah shares her personal journey. She emphasizes that decluttering is not about the stuff but about understanding our buying behaviors and the psychology behind clutter. We focus on the importance of an organized wardrobe, offering practical tips for decluttering and organizing clothes to reduce decision fatigue and enhance personal style.

We also delve into the relationship between our belongings and self-perception, advocating for a mindful approach to consumerism and the benefits of a minimalistic lifestyle.

Sarah provides specific strategies for building a versatile, comfortable, and loved wardrobe that aligns with personal style and body image, ultimately promoting self-care and a more organized life.

Some things to listen for that really impacted me:

• Don't start your day with negative thoughts.
• You can't out-organize too much stuff.
• Decluttering and organizing is a form of self-care.
• Clutter is never about the stuff. It's about our buying behaviors, our emotions, and our comfort.
• Our brains are wired for scarcity. We are teaching our brains to think differently.
• Sarah defines an organized wardrobe in three parts.
• You can declutter for real, or you can fake it. This will help you get started!
• Depending on your season, take it as far as you have the capacity to.
• Don't be tempted to buy things that are "okay." Invest in "amazing."

From our conversation, I'm doing the following to create an easy closet I love to walk into every morning:

• Choosing my favorite items - analyze what I love about them.
• Decluttering my closet by category. (jeans, tanks, t-shirts)
• Managing my impulsivity. Being okay with the wait. Practicing the pause.
• Adding a tab to my Idea Tracker with brands I love, things I want to invest in (missing pieces of a minimalistic wardrobe), etc.

 

Click here to get the full transcript, show notes, links, and more.

Are you ready to organize your digital files? Watch my free training to learn the ONLY 5 files you need!

Do you have your 2025 visibility plan all ready to go?

If not, you’re in for a treat! In this exciting episode of The Organized Coach Podcast, I sit down with Christina Lenkowski, a dynamic expert in pitching and visibility, to help you create a visibility strategy that works.

Christina shares ideas beyond pitching to podcasts to grow your reach in 2025. She breaks down the concept of a "pitch sprint" and explains how to consistently get your message in front of new audiences—yes, even if you're an introvert!

Learn why tracking your visibility is critical and a super simple way to get started today, and how to make small, regular efforts that add up to big wins.

Of course, I ask many specific questions to help you immediately start creating and executing your visibility plan.

➡️ Join us in Organized Life and Organized Coach Academy today! To find all the best discount links and to connect with Christina, go to https://simplysquaredaway.com/92

Ready to organize your business's digital files? Watch the free training to learn the ONLY 5 files you need at: https://simplysquaredaway.com/5files

Hi Coach,

Are you ready to discover the unexpected joy and productivity sparked by a simple bookmarks bar organization? Follow along as a casual visit to my son's house leads to a revelation of my online experience.

The twist? It's not just about saving time and staying focused, but also the unexpected thrill of an organized digital life and visually appealing browser.

Curious to know how this transformation unfolds? Tune in to uncover the details that YOU too can experience that will enhance your online productivity and optimize your work time.

NO more time wasted searching for saved websites or feeling overwhelmed by a cluttered bookmarks bar. 

Listen to the episode and then click the link below to watch the video showing you everything I mention on the podcast.

In this episode, I teach you how to:

Warning: Schedule time on your calendar to organize your bookmark bar. Don't do this INSTEAD of completing tasks that will bring you money in your business. Use it as a reward.

• Use the Bookmark Manager in Google Chrome to organize your bookmarks.
• Create folders for different categories.
• Sort your bookmarks into the appropriate folders.
• Empty the "Other Bookmarks" folder.
• Edit bookmarks to remove the name and only display the favicon.
• Customize your bookmark bar with your most frequently used bookmarks.

The key moments in this episode are:

03:03 - Importance of Organizing, 07:36 - How to Organize Bookmarks, 11:29 - The first step to organizing...Sort, 14:05 - Organizing the Podcast and Business Folders, 16:38 - Summary

 

Click here for the full transcript, notes, links, and more.

Ready to organize your business and your digital files? Watch my free on-demand training to learn the ONLY 5 files you need! 

Learn more and register for the inaugural round of Organized Coach Academy by clicking here.

Do you find yourself not knowing what to do each day or stuck in a cycle of taking random actions, like posting on social media, attending networking events, and offering discounts, only to see minimal results and a lack of sustainable growth?

Instead of seeing a steady stream of clients and increased business success, are you left feeling discouraged and questioning your abilities as a coach and business owner?

In this episode of The Organized Coach podcast, Kim Job shares her five anchor decisions for growing your business.

Kim Job is a Business Coach. Her coaching career started as an Executive at The Life Coach School, where she played a major part in the strategies that created their massive growth. She helps coaches see what is really holding them back in their business so they can live life beyond their conditioned patterns and make their unique impact on the world.

We talk through each of the 5 decisions and of course, I ask her all the things she does to stay organized in her business.

From simplifying strategies to addressing personal barriers, Kim's insights will transform your coaching business. This episode will inspire you and her practical tips will produce immediate change - so choose one to implement into your business today!

This episode's key moments:

04:36 - Decision #1 07:68 - Decision #2 14:05 - Decision #3 16:84 - Decision #4 18:81 - What Kim puts on her calendar 19:77 - What Kim does if she doesn't get something done 19:86 - Examples of projects 21:36 - The stores are going to be sold out of this item This or this would be amazing to have on your desk to use with her idea 24:36 - Decision #5 ... the most important! 27:75 - Mixing strategy and story - Kim and Scott's work 30:86 - What Kim wishes coaches would do that would be helpful 33:88 - Kim's themed days of the week

"When you don't know what to do, go do your favorite thing." - Kim Job

 

Click here for the full transcript, notes, links, and more.

Ready to organize your business and your digital files? Watch my free on-demand training to learn the ONLY 5 files you need!

Are you tired of coming home to a disorganized mess? In this episode of The Organized Coach podcast, I reveal five essential routines that will transform your home into an organized oasis.

If you're feeling overwhelmed and frustrated by the constant clutter and disorganization in your home, resulting in wasted time searching for misplaced items and a lack of productivity, then you are not alone!

Despite your efforts to create routines and systems, you may find that your current strategies aren't working as planned. Instead of achieving the organized and efficient living space you desire, you may be experiencing a never-ending cycle of chaos and stress. HELP!

Don't worry, there are solutions to help you overcome these challenges and create effective home routines. Start with one of these 5 essential routines.

Let me help you create the home you LOVE coming home! Join us in Organized Life Academy 2024.

The key moments in this episode are:

The key moments in this episode are: 02:37 - Declutter Routine 06:51 - Planning Routine 08:19 - Tidy Routine 09:58 - Maintenance Routine 15:14 - Creating Efficient and Organized Routines 16:48 - How Tracy can Help you get Organized 17:47 - Testimonial from Cheryl, OLA Student

 

Click here for the full transcript, notes, links, and more.

Ready to organize your business and your digital files? Watch my free on-demand training to learn the ONLY 5 files you need!

 

Time Sensitive Links: Organized Coach Academy: https://simplysquaredaway.com/yes Get access to the video replay: https://simplysquaredaway.com/ai

Feeling like there’s never enough time in the day? Struggling to get (and stay) organized? You’re not alone!

In this episode, I’m pulling back the curtain on how AI can be a game-changer in productivity—but only if your business is organized first. I’m sharing my proven three-part organizing framework and showing you exactly how to layer AI on top to 10X your efficiency.

Here’s what we cover: ✅ Why productivity feels hard (and how to fix it) ✅ The three-part framework for organizing your business: your mind, computer, and processes ✅ The truth about AI: why no tool will save you if your business is a mess ✅ How to layer AI into your workflow to accelerate results ✅ What’s really costing you time—and how to reclaim hours every week

If you’ve ever wasted time searching for a file, felt overwhelmed by decision fatigue, or wondered how to use AI without adding more chaos to your business, this episode is a must-listen!

🎧 Tune in and let’s get your business streamlined!

Do you feel overwhelmed by managing your finances? Do you want to build wealth without having to eat rice and beans? Listen to find out how you can have an uncomplicated relationship with money.

Welcome to The Organized Coach podcast! I’m joined by money coach Germaine Foley, who explains her simple yet powerful approach to managing money. 

Whether navigating personal finances or running a business, Germaine’s strategies will help you enjoy life AND build wealth.

In this episode, Germaine introduces us to her three-bucket system and the Wealthy Woman’s Cashflow System, designed to make money management less stressful and more intentional. We also discuss fundamental mindset shifts, practical tools for managing inconsistent income, and the importance of aligning your finances with your values.

If you're ready to transform how you think about money and set up systems that allow you to thrive both personally and professionally, listen now and take the simple action steps Germain gives at the end.

Click here for the full transcript, notes, links, and more.

Ready to organize your business and digital files? Watch my free on-demand training to learn the ONLY 5 files you need!

Feeling distracted and overwhelmed with a million tabs open—literally or mentally?

You’re not alone. In this episode, I’m sharing one simple yet powerful strategy that has been a total game-changer in my own business this week. It’s about reducing decision fatigue, staying laser-focused, and actually finishing tasks. (Yes, even when your brain wants to jump ship every 10 seconds.)

But first—a little reminder: the doors to Organized Coach Academy are officially OPEN. This is your sign if you’re craving calm, order, and confidence in your business. Want to stop wasting time, find what you need fast, and finally get that scribbly mess out of your brain? Then, let’s do this together.

Organized Coach Academy's deal of the century ends today, so join now by clicking here.

I even pulled out some recent student wins to give you a peek behind the scenes (and to show you what’s possible when you organize your biz like a pro).

Then, we dive into the power of one—one tab, one task, one Post-it. I walk you through how this approach helps you ditch distractions and get stuff DONE. Think of this as your brain’s best friend, especially if you're prone to hopping from idea to idea like it's your job.

If you're ready to feel in control and love your systems, this episode is for you.

What you’ll learn:

• What real students are saying about Organized Coach Academy (and why they're loving the checklists)
• How the “power of one” helps reduce mental clutter
• A simple Post-it note trick to instantly increase your focus
• What to do when 47 browser tabs (or brain tabs) are fighting for your attention
• Why clarity is a kindness to your future self
• How this one trick changed my day (and how it can change yours)

For the full transcript, notes, links, and more, go to:  https://simplysquaredaway.com/104

For the full transcript, notes, links, and more, go to:  https://simplysquaredaway.com/99

💰 Feeling overwhelmed by your business finances? You’re not alone!

Today on The Organized Coach Podcast, I’m joined by Mark Butler, founder of Let’s Do the Books. Mark is a bookkeeper, CFO, and financial coach who has worked with some of the biggest names in the coaching industry. He’s here to break down the difference between bookkeeping and accounting, explain why keeping track of your numbers doesn’t have to be stressful, and share why hiring a bookkeeper might be the best decision for your business.

In this episode, we cover:

✅ The key differences between bookkeeping and accounting (and why you need both!) ✅ The biggest mistakes coaches make when managing their finances ✅ How to simplify your bookkeeping (even if you’re just starting out) ✅ Why separating your personal and business finances is a game-changer ✅ When it’s time to hire a bookkeeper and how Mark’s unique sliding-scale pricing makes it accessible ✅ My experience with my own finances then and now

Mark’s service has completely changed how I handle my finances—it’s simple, streamlined, and stress-free. If you’re ready to get your books in order, you won’t want to miss this episode!

👉 Learn more about Mark’s bookkeeping service at letsdothebooks.com

(I've been using this service for five years and cannot speak highly enough about it. If you decide to join, thank you for writing Tracy Hoth in the "who referred you" line.)

Your Next Steps:

• Work with Me: https://simplysquaredaway.com/appointments
• Learn the Only Five Folders I Use To Organize My Business: https://simplysquaredaway.com/5files
• Get my File Naming Formula Cheatsheet: https://simplysquaredaway.com/fnfc
• Connect on Social: https://www.instagram.com/tracyhoth
• Organize and Systemize Your Business in Organized Coach Academy: https://simplysquaredaway.com/oca 

Organized Life Academy 2025 is focused on decluttering and streamlining routines. Click here to join us before the early bird price and bonuses expire on 11/15/24. 

Also, I'm hosting my first Black Friday: 5 Days. 5 Deals. There will be new bundles and offers - one deal per day! When you join the waitlist, you'll receive a gift --> my Holiday Planning Workshop <-- for FREE!

 

Have you ever felt overwhelmed, drowning in tasks, struggling to find time for everything, or constantly battling overwhelm? 

In today’s episode, I sit down with Kelly Fifield, a productivity coach and former math teacher, to discuss how she transformed her approach to time management—from constant chaos to feeling in complete control of her calendar. From sleepless nights on dorm floors to confidently juggling multiple jobs, Kelly shifted her relationship with time and today helps others do the same.

We dive into the world of AI and how it’s revolutionizing productivity. Kelly reveals some of her favorite ways to use AI tools like ChatGPT to simplify her workflow—whether troubleshooting tech issues or crafting content. She shares how AI can be a virtual assistant, tackling those pesky problems that usually drain our time and energy.

From writing code to debugging issues, the possibilities of AI might surprise you. We break down Kelly's top ten recommendations for incorporating AI into your business in a simple, cost-effective, and practical way.

If you’re new to AI or even if you’re already dabbling, this conversation is packed with actionable tips to help you use these tools to automate tasks, boost productivity, and save time. Tune in to discover how to take your tech game to the next level with a few easy adjustments.

1. Tech Help: Being stuck or facing a tech challenge is your signal to go to AI to solve our problem. Paste code, take screenshots, and solve your tech problems and questions in seconds.
2. Call Notes: Kelly suggests using AI tools to quickly locate features and provide detailed notes, even generating action items and follow-ups from meeting transcripts.
3. Email Writing: AI can help streamline responses and email sequences. To keep the tone authentic, you can upload examples of your previous emails for AI to analyze your style.
4. Content Summarization: Use AI to create show notes or summaries of long transcripts. This approach works for podcasts, webinars, and client session notes.
5. Assessment Creation: For presentations or courses, AI can craft thoughtful assessments based on your slides or transcripts, whether multiple-choice, short-answer, or true/false.

In closing, I share how I would organize it using all of In In an AI folder with bookmarked links to your tools and a central document containing prompts, tone-of-voice examples, and critical client info. This structure provides quick access to references when using AI in business.

Click here for the full transcript, notes, links, and more.

Ready to organize your business and digital files? Watch my free on-demand training to learn the ONLY 5 files you need!

Hey Coach,

What if I told you that ADHD could be a superpower for entrepreneurs?

Michelle Evans certainly didn't think so when she was diagnosed in her forties. But after becoming a certified life coach for empty nester moms, she discovered that her ADHD, when harnessed properly, was the key to success.

However, the journey was not easy, as Michelle struggled with the organizational aspect of her business. But through collaboration and a willingness to seek help, Michelle found tools and techniques that worked for her.

Are you ready to unlock the potential of your ADHD and take your entrepreneurial journey to the next level?

In this episode, you'll discover how Michelle Evans, the adventure-seeking life coach with a brain wired for entrepreneurship, overcame the paradox of ADHD by finding the personalized tools to increase productivity and success.

 

Click here for the full transcript, notes, links, and more.

Ready to organize your business and your digital files? Watch my free on-demand training to learn the ONLY 5 files you need! 

To join Organized LIFE Academy or COACH Academy and for the full transcript, notes, links, and more, go to: https://simplysquaredaway.com/93

Have you ever wondered what it really takes to build a six-figure coaching business while juggling life’s ups and downs?

In this special episode of The Organized Coach Podcast, I’m pulling back the curtain and sharing my very first State of the Union address—an honest look at the wins, challenges, and lessons from 2024, plus an exciting glimpse at what’s ahead.

This year has been filled with milestones I never thought I’d achieve: client transformations that brought me to tears, the launch of new products that help coaches stay organized, and hosting a live event that with my incredible LIFE Academy community.

On the personal side, I created my first vision board (and am watching it come to life!) and enjoyed a memorable trip to Europe.

But there were also challenges—moments of inconsistency, struggles with email writing, and learning to embrace growth through discomfort.

Looking ahead to 2025, I’m setting bold goals, including integrating AI tools into Organized Coach Academy and creating and expanding my digital product shop. If there’s one thing I’ve learned, it’s this: staying organized isn’t just about productivity—it’s about creating space for clarity, purpose, and joy in both your business and your life.

What You'll Learn in This Episode:

• How I overcame obstacles to reach six figures as a coach
• My biggest wins from 2024, from professional milestones to personal breakthroughs
• The mindset shifts and strategies I’m using to tackle challenges and step into growth

Tune in to reflect on your own journey, gain practical insights, and walk away inspired to make 2025 your best year yet!

Ready to organize your business's digital files? To learn the ONLY 5 files you need, go to: https://simplysquaredaway.com/5files 

Happy New Year!

Have you been reflecting on your goals for the upcoming year? Are you like me? Drawn to every planning event out there? Desiring to make a perfect year plan? 

There are a LOT of planning events being advertised right now. And my curiosity about how people plan their year draws me to these events like a bug is drawn to the light.

But, they never seem to be exactly what I want. So...

I've decided to take matters into my own hands and create my own planning process and 2024 calendar. It is...

SIMPLE. Visible. All in one place. Content-based.

I detail the essential elements of my personalized calendar and planning process, emphasizing the importance of having clear goals, a focus for each week, and visibility of my podcast episode (or for you, it might be content (blog, YouTube, Live topic) and projects. The calendar includes sections for goals, weekly focuses, month views, podcast planning, project tracking, and WINS.

Ahhh, the beauty and simplicity of this design is helping me stay organized already.

I share my preference for printing it out as a PDF first, getting messy with it, and then printing it as a wall calendar in Canva and hanging it right near your desk to update and follow all year. I share my plan to use it to document wins and accomplishments, creating a visual record of success.

And the best part is... 

I want to share it with you!

You can get access to my exact calendar. It is ready for purchase at simplysquaredaway.com/plan. This includes a PDF version to print and plan messy, a Canva template that you can print in calendar form, and a tutorial video.

Highlights:

• Desire: To plan my business year with a simple, suitable planning tool.
• Frustration: I can't seem to find exactly what I want.
• Solution: I make my own customized calendar that includes sections for clear goals, weekly focuses, month views, podcast planning, and project tracking with a clean, simple design for staying organized.
• Instruction: How I use it to plan my year.
• WINS: Document successes on it.
• Get yours! My 2024 calendar is available for purchase at simplysquaredaway.com/plan, including a PDF version to print and plan messy, a Canva template that you can print in calendar form, and a tutorial video.

xo,

Your Year Planning Expert 

 

Click here for the full transcript, notes, links, and more.

Ready to organize your business and your digital files? Watch my free on-demand training to learn the ONLY 5 files you need!

Do you ever plan to do something and then do NOT follow through? Why? This is what I see in so many students and in myself. Ugh. 

A coach just told me, “ I have a marketing plan but I'm not doing it.”

Why are we not following through when we WANT to do something and even when we put it on our calendar and plan to do it?

Today I’m sharing six reasons why this is happening and solutions to STOP this lack of follow-through so you can do the things you want to do, complete projects, create more money, and get fully booked.

 

Click here for the full transcript, notes, links, and more.

Ready to organize your business and your digital files? Watch my free on-demand training to learn the ONLY 5 files you need! 

Concept: Your External Reflects Your Internal

Thursday's Deal of the Day: Million Dollar Office Bundle

Purchase the Deal of the Day by clicking here.

Ready to create an office that supports your flow, efficiency, and productivity? This deal unlocks my exclusive bundle: two courses and a private call.

WHAT'S INCLUDED:

💥 Organize Your Office Course—Transform your physical space into an organized, inspiring environment where you can focus and thrive.

💥 Organize Your Paper Course—Say goodbye to paper clutter with a clear system for managing every piece of paper in your life.

💥 Private 60-Minute Call With Me—Schedule within the next three months when you need it most.

💥 Links to the organizing products I use and recommend

💥 Resources to help you organize your paper files and reduce paper coming into your home/office.

💥 Tour of my office spaces

💥 Solutions that have worked for hundreds of my clients

WHY YOU'LL LOVE THIS:

When you walk into your office and finally feel calm, organized, and spacious (no matter the size of your space), you can focus on your business, clients, and results.

Click here for the show notes, links, and more.

Click here to join the Organized Life Academy 2025 waitlist.

Registration opens in one week, on October 29, 2024. Those on the waitlist will receive early bird pricing and special bonuses.

Are you a routine person or looking to build better habits? 

In this episode of The Organized Coach Podcast, I, Tracy Hoth, dive into the power of routines and how they are critical to an organized life and business. 

Learn how routines can reduce decision fatigue, create structure, and boost productivity, helping you stay focused even when life gets chaotic. 

I'll share personal insights on how to build consistent, simple, and flexible routines that align with your purpose.

We’ll tackle common challenges like perfectionism, overwhelm, fear of change, and self-doubt, offering practical strategies to break through these blocks. 

Whether you’re focusing on routines for business growth, personal health, or family organization, I’ll walk you through actionable steps to help you create and maintain routines that stick.

Join the Organized Life Academy 2025 waitlist for the early bird pricing and bonuses when registration opens on October 29, 2024. OLA 2025 is where we’ll focus on building one new routine each month to help you reach your goals.

Click here for the full transcript, notes, links, and more.

Ready to organize your business and digital files? Watch my free on-demand training to learn the ONLY 5 files you need!

Hey Friend,

Does this sound familiar?

You’ve been trying to tackle the paper clutter in your home or office, but no matter how much you try, it just keeps piling up.

You've been told to simply throw everything away, but that just leaves you feeling overwhelmed and anxious, not to mention the guilt of potentially throwing away something you might want in the future.

It's time to stop the cycle of ineffective paper solutions and start implementing strategies that work. Join me in this episode as I compare show you how paper is like a river and share action steps that will help you reduce paper coming into your home.

Finally, get a handle on paper in your home and your office so you can increase productivity and focus, and stop all the mind drama!

In this episode, you will:

• Identify the sources of paper coming into your home and office.
• Envision paper like a river and picture it flowing through your home and eventually LEAVING.
• Realize the significance of shedding unnecessary paper for a stress-free, uncluttered atmosphere.
• Acquire specific tools to opt out of unwanted mail and email subscriptions easily.
• Leave with a plan of action to implement immediately.

Your Reducing Paper Expert,

Tracy Hoth

 

"The main goal with paper is to GET RID OF IT. Ask, "How can I get rid of this? Where can I get rid of it? How can I let it go? How can I not even have it come in?" - Tracy Hoth

 

Click here for the full transcript, notes, links, and more.

Ready to organize your business and your digital files? Watch my free on-demand training to learn the ONLY 5 files you need! 

For the full transcript, notes, links, and more, go to:  https://simplysquaredaway.com/96

Ever wondered how to instill organizational habits in your kids? This episode is a special one—my son, Cayden, joins me to share his unique insights and experiences on staying organized.

From growing up in a small room to mastering decluttering and routines, Cayden reveals the strategies that shaped him into the organized person he is today.

Here’s what you’ll discover in this episode:

• Decluttering as a Lifestyle: Learn Cayden's simple yet effective approach to purging items regularly—without regrets!
• The Power of Routines: How small, consistent habits like making your bed can transform your day and mindset.
• Practical Tips for Parents: Insights on leading by example, creating systems, and involving kids in organizing their spaces.
• Cayden's Accident and Recovery Journey: A powerful story of resilience and how organization played a role in his healing.
• Actionable Steps You Can Take Today: Cayden’s advice on starting small—like tackling that silverware drawer!

As a bonus, we touch on using tools like bookmarks bars and calendars to stay digitally organized, and why keeping your space tidy creates peace of mind.

Ready to take your organizational game to the next level? Join me in the Organized Life Academy 2025 and build routines that work for you and your family.

📩 Links Mentioned:

• Organized Life Academy 2025
• Connect with me on Instagram: @tracyhoth

🎧 Tune in now and get inspired to declutter, simplify, and create a peaceful space for you and your family!

Ready to organize your business's digital files? To learn the ONLY 5 file folders you need, go to: https://simplysquaredaway.com/5files

If you're frustrated because you're spending countless hours creating content but not seeing the reach and engagement you desire, then you are not alone! Many coaches struggle with this same challenge, pouring their time and effort into creating valuable content only to see it go unnoticed.

Repurposing your content can help alleviate this frustration and finally get your message in front of a larger audience. By implementing effective repurposing strategies, you can maximize the reach and impact of your content, ultimately leading to increased visibility and engagement.

My special guest, Brittni Schroeder, shares how she...

• repurposes her content,
• organizes it in a content database, 
• documents her process so her virtual assistant knows exactly what to do, only working 5 hours a week,
• organizes her Canva
• monetizes her content

Brittni recommends three actionable steps for the listener to take.

If you're feeling overwhelmed, it's the perfect time to implement systems. Take the time to create a strategy and don't rush the process. - Brittni Schroeder

The key moments in this episode are:

00:02:19 - Brittni's Content Creation Process 05:15 - Leveraging Searchable Platforms 09:25 - Repurposing Content Across Platforms 14:47 - Content Creation and Organization 15:23 - Using Airtable for Content Tracking 18:55 - Importance of Standard Operating Procedures (SOPs) 22:12 - Creating Consistency with SOPs 29:44 - Monetizing Content and Lead Magnets 30:46 - Organizing Graphics in Canva 31:50 - Importance of Naming Files

Businesses fail for two reasons: they don't grow fast enough, or they grow too fast and lose their integrity. Implementing systems and strategies can prevent both. - Brittni Schroeder

Your Organizing Expert,

Tracy Hoth

 

Click here for the full transcript, notes, links, and more.

Ready to organize your business and your digital files? Watch my free on-demand training to learn the ONLY 5 files you need!

Hey Coach,

Welcome to the Organized Coach Podcast. I'm Tracy Hoth, your host, and I'm thrilled to be able to bring you this resource. If you are…

• Constantly putting out fires instead of creating a business that's organized, streamlined, and automated
• Struggling to stay on top of your to-do list, are overwhelmed and bogged down by those administrative tasks
• Wasting time looking for things you need
• Ready to scale your business but need help knowing how to get processes and systems in place

Then, this podcast is for you!

If you want to work less, impact more people, and obviously make more money, then this is the place to be. 

 

If you are ready to create a healthy, organized mindset and feel confident in your ability to organize your office, your calendar, your Canva, your business dashboards, your client experiences, your digital files, and your paper, then I am here for you. 

 

As a 15-year veteran, professional organizer and a certified Life Coach myself, I've helped hundreds of people get organized. But organizing my own business was more challenging than I thought.

I had to figure out what worked, how to create processes, what software programs to use, how to track clients and leads and schedule social media consistently, etc. 

 

And you know what? Nobody teaches us this. 

 

That's why I created this podcast and that's why I help coaches get their coaching business organized. 

 

I'm here to share all the strategies, tools, and mindset shifts that have helped me organize my own business and that have helped me help my clients organize their businesses. 

Through The Organized Coach podcast, you'll learn how to

• Streamline your business processes, 
• Automate repetitive tasks,
• Build a solid foundation for scaling and growth, and
• Develop a healthy organized mindset. 

 

We'll use organization and automation in our calendar so you can work less, make more money, and reach more people, and make a bigger impact. 

 

I'll have expert guests share how they organize different parts of their businesses.

 

I'll be learning and implementing along the way and sharing all of it with you. 

 

Whether you're just starting out or have had your coaching business for years, my podcast has something for everyone.

If you struggle with ADHD or feel like you're missing the organizing gene, I can help. 

 

If you love all things organized and just never can get enough, then this is for you. If you are ready to take your Life Coach business to the next level, join me on this journey and let's get organized, systemized, and streamlined together to become Organized Coaches. 

 

And let's do it with ease. 

 

Ready to organize your business and your digital files? Watch my free on-demand training to learn the ONLY 5 files you need! 

Concept: Little Things Make a Big Impact

Tuesday's Deal of the Day: The Business Organizing Intensive

Purchase the Deal of the Day by clicking here.

You probably don't realize the drastic difference having these three areas organized will make in your business... and your confidence.

WHAT'S INCLUDED:

A private three-hour call with me on Zoom to set up your...

🎉 Business Dashboard - (Included and unavailable for purchase anywhere else). Every link, asset, and expense in your business is organized here.

🎉 Digital file organizational structure - Know where things are on your computer and find what you need in seconds.

🎉 Bookmarks Bar - This is the most fun and will save you the most time! Learn all of my secrets.

⭐️ We'll screen share on Zoom. ⭐️ Learn all of my efficiency tips and hacks. ⭐️ Don't worry about tech. I can help with that.

WHY YOU'LL THANK ME:

This is just the organizing jumpstart you need! You'll be able to work more efficiently. When I help clients with this, they are in awe and wonder how they ran their businesses without it.

(Use within 6 months of purchase.)

Click here for the show notes, links, and more.

Hey Coach friend,

If you're feeling trapped in a cycle of creating endless subfolders and still can't find what you need in your digital files, you are not alone! The truth is, there are simple, efficient ways to organize your digital files so you can find what you need in seconds. Stick around to learn more.

In this episode, I'll show you how to:

• Decide on one location to store all your digital files, using the concept of the Wonderful One.
• Create the main file folders for your business: Operations, Marketing, My Content, Education, and Clients.
• Sort all your digital assets into the appropriate folder categories.
• Purge each folder and create subcategories as needed.
• Set a regular schedule for organizing your digital files to prevent clutter from building up again.
• Use file naming conventions to make it easier to find specific files.
• Leave with a plan to begin today.

Your Simplifying Expert,

Tracy Hoth

 

"The definition of organizing is to know what you have and to be able to find it when you need it."   - Tracy Hoth

 

The key moments in this episode are: 03:24 - The Wonderful One 06:00 - Creating Main Files 10:53 - Organizing Files 14:32 - Subdividing Categories 15:09 - Sorting into Categories 16:00 - Follow your plan

 

Click here for the full transcript, notes, links, and more.

Ready to organize your business and your digital files? Watch my free on-demand training to learn the ONLY 5 files you need! 

Are your business finances the neglected stepchild?

My guest this week, Carla Moats, and I discuss the common neglect of finances in the coaching space, where revenue takes precedence, and profit becomes an afterthought. Carla emphasizes the importance of financial knowledge for small business owners, especially in coaching, to overcome the fear and intimidation associated with numbers.

Do you want to improve your business's financial management and increase profitability? Learn how to achieve better financial control and organize your business finances for increased success and stability.

Empower your small business's financial future as Carla dismantles the profit paradox, guiding you through the crucial steps to separate, track, and prioritize your revenue to maximize your company's success.

In this episode...

• Carla stresses the importance of tracking revenue and expenses monthly and highlights the common oversight in the coaching space where many are unaware of their profit until year-end tax consultations.
• Carla suggests various tools for financial tracking, ranging from QuickBooks and Xero for larger businesses to spreadsheets, Wave, YNAB and HoneyBook for simpler needs but ultimately emphasizes the need for a system that records both income and expenses for accurate financial insights.
• We discuss the significance of setting profit goals for coaches and small business owners and encourage everyone to take an intentional approach to spending and investments, emphasizing the practice of deciding upfront how much profit to take.
• Carla advises business owners to assess their financial health regularly, considering factors like profit, cash flow, and personal income by implementing a monthly finance hour, either self-led or with a bookkeeper, to review financial statements and understand key financial metrics to guide their strategic planning.
• She recommends identifying 5 to 7 KPIs that directly impact revenue and expenses, tailored to the specific business model, highlighting the value of tracking KPIs alongside financial metrics to gain a comprehensive view of business performance.
• We conclude the episode by discussing the importance of having a mindset shift toward intentional spending and investment decisions.

Carla is a fractional CFO and financial and money coach for female coaches and other service business owners who are making money, but not keeping enough. She brings her 30+ years of finance and accounting experience to her clients, helping them understand their numbers and become profitable so they can scale profitably and still have the money to live the lifestyle they dream of.

Don't wait for your tax guy to tell you how much you're making. You should know every month how much money came in, how much money went out. - Carla Moats

The key moments in this episode are:

00:00 - Neglecting Business Finances 07:53 - Organizing Business Finances 10:39 - Financial Tracking Tools 14:37 - Hiring a Bookkeeper and Understanding Financial Statements 16:51 - Setting Profit Goals and Paying Yourself 18:54 - Profit First Principle and Intentional Investments 23:23 - Intentional Spending and Personal Financial Goals 27:29 - Business Expenses and Costs 29:08 - Key Performance Indicators (KPIs) 30:20 - Importance of Bookkeeping

 

Click here for the full transcript, notes, links, and more.

Ready to organize your business and your digital files? Watch my free on-demand training to learn the ONLY 5 files you need!

Grab your seat at the FREE AI-Powered Productivity Training: https://simplysquaredaway.com/ai

For the full transcript, notes, links, and more, go to:  https://simplysquaredaway.com/103

Are you making this mistake when trying to be more productive with AI?

If you've been adding AI into your workflow but still feel overwhelmed and scattered, you're not alone. In fact, most coaches are making one major mistake that’s keeping them stuck in a cycle of busywork instead of true productivity.

In this episode, I’m diving into what productivity really means and why jumping into AI tools without an organized business is actually making things worse. If you feel like you’re spinning your wheels despite all the automation hacks out there, this episode is for you.

And—if you’re catching this episode live—my AI-Powered Productivity Training is happening tomorrow, March 19! Don’t miss it: https://simplysquaredaway.com/ai

What you’ll learn in this episode:

• The #1 mistake coaches make when trying to be productive with AI
• Why doing more isn’t the same as being productive
• How to create sustainable systems before layering in AI
• Simple ways to structure your business so AI actually works for you
• Three key areas to organize before automating anything

Resources Mentioned:

• FREE AI-Powered Productivity Training: simplysquaredaway.com/AI
• The 5 Folders I Use to Organize My Business: simplysquaredaway.com/5files
• Get the File Naming Formula Cheatsheet: simplysquaredaway.com/fnfc

Your Next Steps:

• Join the training tomorrow! simplysquaredaway.com/AI
• Work with Me: simplysquaredaway.com/appointments
• Follow me on Instagram: @tracyhoth

Be one of the first seven to join Organized Life Academy now to get $400 off. I'm personally inviting YOU! Click here to join today for only $223. Or, click here for the full-pay option to save.

THEN... Get ready to approach your finances with confidence and ease! In this episode of The Organized Coach Podcast, Tracy interviews Shana and Vanessa, the “Budget Besties,” who have turned their friendship into a mission to redefine personal finance.

They share all their practical strategies that can transform your thoughts about money. 

They also share their journey from best friends to business partners and introduce their innovative digital budget system (one of my favorite words!), modernizing the traditional envelope system. The conversation covers their passion for helping women organize their finances, manage money with intention, and achieve financial goals through automation and strategic planning.

Shana and Vanessa highlight the importance of creating a practical, customizable budget system. They discuss how to automate (another favorite word of mine) finances for simplicity and how to use tools like bank apps to stay consistent.

If you are ready to prioritize money, join their Money Makeover Bootcamp, which will run from December 30th to January 3rd. The boot camp is designed to help you gain clarity, confidence, and control over your financial future.

Click here for the full transcript, notes, links, and more.

Ready to organize your business and digital files? Watch my free on-demand training to learn the ONLY 5 files you need!

Be one of the first seven to join Organized Life Academy now to get $400 off. I'm personally inviting YOU! Click here to join today for only $223. Or, click here for the full-pay option to save.

What do you do when your business launch falls flat? As entrepreneurs, we pour our hearts into our work, but what happens when the results don’t match the effort? 

In this episode of The Organized Coach Podcast, we’re tackling one of the most challenging aspects of business ownership: staying motivated and finding joy in the face of unmet expectations.

Joining me is Mel Selcho, a marketing expert and stage four breast cancer survivor whose journey is nothing short of remarkable. Mel shares her unique perspective on navigating setbacks with grace and resilience. 

Together, we explore how to interpret your numbers without letting them define you, borrow success strategies from other areas of life, and determine what you truly want from your entrepreneurial journey. 

Whether you’re facing a tough season or simply want to prepare for the ups and downs of business ownership, this episode is packed with wisdom and actionable advice.

We dive into practical steps for moving forward when you feel stuck, how to evaluate your current strategies with clarity, and knowing when it’s time to pivot. Mel’s ability to draw lessons from her personal and professional experiences is both inspiring and empowering. Her strategies will challenge you to rethink your relationship with failure and refocus on what truly matters.

Plus, I share an exciting announcement about the Organized Life Academy’s 2025 focus and how we’re using the 12-Week Year to break our goals into manageable chunks, stay motivated, and achieve remarkable progress.

Don’t miss this episode, which is filled with heartfelt encouragement, actionable insights, and the tools you need to overcome obstacles with joy and purpose.

Click here for the full transcript, notes, links, and more.

Ready to organize your business and digital files? Watch my free on-demand training to learn the ONLY 5 files you need!

>>> Purchase the Idea Tracker Dashboard today for an exclusive invitation to the FREE workshop on 4/15/24. During the workshop, I'll walk you step-by-step through setting up and customizing your Idea Dashboard. With all your ideas organized, you'll never wonder where that "thing you wanted to remember" is again. 

Overwhelm. We all have felt it.

But the question is, what do you do when you feel overwhelmed?

When was the last time you felt overwhelmed? How often do you feel overwhelmed? What does overwhelm feel like in your body? Then what? What happens next for you?

Overwhelm is a feeling, an emotion in our body. Our emotions are a result of what we are thinking. The first thing to do is figure out what thought is causing you to feel the emotion of overwhelm.

Then, remember, your thoughts are optional. No matter what your circumstances are or what facts are happening outside of you, how you decide to think about them is optional. It's your choice. And that choice, the thought you decide to think, will cause you to feel an emotion. 

We have the option to change our thoughts which will change our emotions, but it's not always easy.

This ONE thing will help you change your thoughts. It's an action step for you to take when you feel overwhelmed. 

Let the feeling of being overwhelmed be your SIGNAL to do this exercise. This is the ONE thing. 

And guess what? This one thing is also the first step to getting organized. By practicing this exercise, you are also practicing the organizing steps! A win-win!

Let me know how it goes. Did it help? Did it shift your feeling of overwhelm? 

 

Click here for the full transcript, notes, links, and more.

Ready to organize your business and your digital files? Watch my free on-demand training to learn the ONLY 5 files you need!

Ever feel like your coaching business is stuck in no-man’s-land? You’ve got your offer, your socials are active, maybe you've even had a few clients—but now it’s crickets. No one’s buying, and you're starting to question... everything.

In this episode, I sit down with business coach Candy Motzek to unpack what’s really going on when the clients stop coming. From the real reason people don’t want “coaching” (spoiler: no one does) to the mindset shifts that get you back into momentum, this conversation is equal parts strategy and soul-search.

Whether you’re in a dry spell or just need to reignite your belief in your offer, Candy offers the wisdom, tools, and compassion every coach needs to hear.

We cover:

• How to shift out of discouragement and get back into aligned action

• Why people aren’t buying your “coaching package” (and what they do want)

• How to market research the right way (hint: use Amazon!)

• What gamifying your client-getting strategy might do for your energy

• Mindset hacks to fall back in love with your business again

• The surprising power of journaling and how to use it to get unstuck

• When to pivot your offer (and how to know it’s the right time)

What You’ll Learn:

• Why even great coaches hit dry spells—and how to handle them

• The #1 shift that will make your offer more sellable instantly

• What to ask your dream client to uncover irresistible copy

• The simple journaling prompt Candy swears by

• How to know if it’s time to pivot (or just repackage your offer)

For the full transcript, notes, links, and to connect with Candy Motzek, go to:  https://simplysquaredaway.com/106

Click here to apply for the next round of the Organize To Profit Mastemind.

In this episode, I'm introducing my 'Organize to Profit' small group (only 2-4 coaches) mastermind to my podcast listeners!

Learn more in the episode as you listen to Cynthia Coufal, who participated in the first mastermind round. She shares the program's transformative impact on her business and her confidence.

Cynthia, a teen anxiety coach, went from having one client when she joined the mastermind to twelve in only 6 months. She tripled her podcast downloads based on some changes I suggested. She created her workshop, identified and created her signature formula/intellectual property, streamlined her 1:1 coaching program and learned how to pitch it at the end of her workshop, created a valuable bonus that she now teaches at conferences, created an organized template for her client notes, and more!!

You can hear her confidence and excitement as she talks about her business. It's so exciting to know she is on her way to helping thousands of teens with anxiety.

I love the effectiveness of really small groups and am having so much fun helping coaches in this container. This small group allows for impactful coaching and very specific customization for your exact stage of business and goals. When I see inside your business, I can also offer organizational help that will save you time, create efficiency, and simplify your processes.

As you listen to Cynthia's results, consider the impact this mastermind could have on your business. Apply here.

 

Click here for the full transcript, notes, links, and more.

Ready to organize your business and digital files? Watch my free on-demand training to learn the ONLY 5 files you need!

As I embarked on the journey of starting my podcast, I felt like a novice, trying to figure it out, typing the steps I'd take into my Google Doc, and figuring it out as I went. That's how developing a process works. Messy. Raw. Getting it on paper. Refining as you go.

Then, this messy document transformed into a well-structured plan, guiding me through the production process, from recording to editing, scheduling to promoting.

It started as an overwhelming task. But I trusted in the process and kept at it. Now as I reflect on my journey, I can't help but thank my past self for her persistence.

Listen in as I give you a sneak peek into my process, sharing the 6 steps I used to create this standard operating procedure (SOP). Don't worry, if you don't have a podcast, I also discuss the other areas in your business you might want to start documenting your processes.

I'm also giving you access to my Podcast Production SOP! Make a copy and make it your own. Use the structure to start documenting your other tasks as well. Let me know how it goes!

 

Click here for the full transcript, notes, links, and more.

Ready to organize your business and your digital files? Watch my free on-demand training to learn the ONLY 5 files you need! 

Do you use LinkedIn as a marketing strategy to connect, grow your network, and get clients?

In this episode of The Organized Coach Podcast, my dear friend Kristin Dabney, a career strategist and leadership coach who helps professionals optimize their LinkedIn profiles, tells us exactly what to do to optimize our profiles, engage effectively, and use LinkedIn as a powerful marketing tool to grow our businesses.

We discuss the importance of having an optimized profile, personalized engagement strategies, and how to leverage LinkedIn for professional networking and client acquisition. We also touch on the benefits of using LinkedIn for referrals, learning, and establishing oneself as an expert.

Tune in to learn the do's and don'ts of LinkedIn marketing for coaches. Then, please connect with both of us on LinkedIn: Tracy Hoth and Kristin Dabney!

 

Click here for the full transcript, notes, links, and more.

Ready to organize your business and digital files? Watch my free on-demand training to learn the ONLY 5 files you need!

Click here for the full transcript, notes, links, and more.

The doors to Organized Coach Academy are open! Until Wednesday evening, a very special bonus is included. Learn more and purchase here.

Would your clients say your onboarding experience is so-so, above average, or luxurious? How smooth is the process for you? Do you have it documented?

Today, I'm talking about how to efficiently structure and document your onboarding process to ensure consistency and a positive experience for all your clients.

I share four real-life examples from other coaches in the industry, walk you through the steps to document your onboarding process, and give you a few things to consider...

1. Does your onboarding process and what your new client experiences match your brand? Is it high-end, customized, uncluttered, fun, or stylish?
2. Is there anything you can simplify in this process? Delegate? Automate?
3. Is each step documented? Are all links needed to do this process included in each step
4. Have you tested your documentation? As you test it, make any adjustments to improve it.

As you reflect on your current processes, identify areas for improvement by thinking about:

• Is your money collection process effortless?
• How do you get the information your client needs?
• Do you have an email welcome or nurture sequence set up?
• Do you need to add any appointments or reminders to your calendar?
• Does your process create reassurance or safety for new clients after making this big decision?
• Is it clear to your client what their next step is?
• Does your onboarding give off "care and thoughtfulness" vibes?

Be encouraged. Reflect on your current processes, identify areas for improvement, and make changes that align with your brand and client-experience goals.

If you want help documenting processes, join Organized Coach Academy today!

For links to the coach examples mentioned, click here. 

Hi Coach,

Last week we started our three-part series on organizing paper.

Did you know that 80% of people struggle to keep paper under control? So many coaches have said, "Tracy, I need help organizing my digital files but I also have a problem with paper."

First, listen to Episode 07 - Is Paper A Problem? Simple Solutions to Reduce Paper and Emails in Your Office and Home.

Then, join me on The Organized Coach podcast episode 08 as I reveal the game-changing "3 How Questions" to processing paper. Ask yourself these 3 questions every time you tackle a pile of paper.

In this episode, I'll show you:

• The 3 How Questions to process any paper
• A tool to house paper when it comes into your space
• A must-do tip when processing paper
• Where to store paper temporarily and/or permanently
• Tips for remembering to take action on paper to-do items.

Your paper organizing coach, 

Tracy Hoth

 

Click here for the full transcript, notes, links, and more.

Ready to organize your business and your digital files? Watch my free on-demand training to learn the ONLY 5 files you need!